GME Program Coordinator

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

Minimum Qualifications

• Bachelor's degree in business, education, general liberal arts, or a related field PLUS three (3) years of relevant project management or office coordination experience; ORHigh school diploma or equivalent PLUS seven (7) years of relevant project management or office coordination experience.

Additional Information:

Responsibilities:

Program Accreditation & Compliance

• Partner with the Program Director to ensure compliance with ACGME and GME requirements

• Manage ACGME ADS/WebADS activities, including resident rosters, annual updates, surveys, milestones, and case logs

• Support program improvement plans, annual program evaluations, self-studies, and site visits

• Prepare documentation and support Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) meetings

• Maintain and update program policies and support educational activities and curriculum delivery

Resident/Fellow Administrative Support

• Provide day-to-day administrative support to residents and fellows

• Track compliance with institutional and program policies

• Manage billing reports, trainee exams, budgets, purchasing, travel, and reimbursements

• Coordinate resident events, conferences, didactics, and graduation activities

• Manage visa-related processes as applicable

Recruitment, Selection & Onboarding

• Coordinate resident recruitment and selection processes

• Manage residency systems (ERAS, NRMP, FRIEDA, and related platforms)

• Oversee onboarding, advancement, orientation, and offboarding of residents

• Maintain program website and develop recruitment and promotional materials

Residency Management Systems

• Manage residency management software (e.g., New Innovations) for files, schedules, evaluations, and advancement

• Track and report duty hours, evaluations, milestones, and compliance data

• Maintain Program Letters of Agreement and upload annual program handbooks

Records Management & Reporting

• Maintain resident records, files, and documentation (including visa/ECFMG records when applicable)

• Verify training completion, board eligibility, and graduate verification requests

• Track resident compliance with annual requirements (health, training, and institutional policies)

• Maintain resident schedules, leave records, and final evaluations

Medical Student Clerkship Support

• Coordinate and support medical student clerkship activities in compliance with LCME requirements

• Provide administrative support to the Clerkship Director

• Manage clerkship scheduling, evaluations, grading, and student onboarding

• Maintain and update clerkship data and course information in o2 and VSLO

• Serve as primary liaison for medical students rotating through the program

Professional Development

• Participate in Program Coordinator Organization meetings to meet GME scorecard requirements

• Perform other related duties as assigned

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.