Sr. Facilities Specialist

We are looking for a Senior Facilities Specialist to join our Team in Ann Arbor, Michigan. This is an amazing opportunity to take ownership of the facility, ensuring our employees have a safe, functional, and efficient workplace. You'll oversee all aspects of building maintenance and operations, with a strong focus on preventive maintenance programs.

The team supports our full Ann Arbor office and reports to the Manager, Real Estate and Facilities. We have a strong skill set in building systems, contractor oversight, and workplace safety, and we'd love to speak with you if you bring hands-on facilities experience.

About You - Experience, Education, Skills, and Accomplishments

• Bachelor's Degree or equivalent, relevant work experience

• 2+ years of relevant facilities or building maintenance experience

• 2+ years of hands-on HVAC and plumbing experience

It would be great if you also have:

• Experience with carpentry, basic electrical work, and familiarity with maintaining office furniture systems

• Experience performing or coordinating building maintenance, inspections, repairs, and preventive maintenance

• Ability to manage contractors, vendors, service providers, and work order systems

• Experience responding to escalations, off-hour calls, and troubleshooting building systems independently

• Ability to read and interpret building/facility documentation and regulations

• Experience supporting office relocations, MAC (move/add/change) activities, and workspace buildouts

What Will You Be Doing in This Role?

• Collaborate with the Manager and leadership team to ensure full building functionality, safety, and compliance

• Monitor contractors during maintenance and project work, ensuring quality and timeliness

• Assist with emergency and safety issues and respond to escalated employee inquiries and building-related issues to maintain a high-quality workplace experience

• Perform daily inspections, document findings, and identify areas for improvement

• Identify, schedule, and coordinate all internal and external maintenance activities

• Manage vendor relationships, contractor agreements, scope of work and purchase orders through internal procurement to pay system and ensure accurate invoicing and cost center coding.

• Perform preventive maintenance and repairs on building equipment and systems such as HVAC, plumbing, electrical and carpentry work

• Support meeting and event setup, teardown, and operational needs

About the Team

Our Facilities & Workplace Experience team is responsible for ensuring an exceptional work environment for all employees in the Ann Arbor office. We oversee the full lifecycle of building operations-maintenance, safety, vendor management, space planning, office moves, and employee support. The culture is hands-on, autonomous, and growth-oriented-you'll have the chance to own your work, develop new skills, and influence how the facility operates.

Hours of Work

This is a fulltime, permanent position, primarily working core business hours in the local time zone, with occasional adjustments for building needs or off-hour calls.
This role is onsite due to the nature of facility operations.