Corporate Front Office & Operations Coordinator

Capgemini Government Solutions (CGS) LLC seeks a Corporate Front Office & Operations Coordinator to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hardworking professional who can perform a range of office support tasks and work diligently under pressure. This person will be competent in prioritizing and comfortable working with a high degree of attention to detail and discretion and incorporating new and effective ways to achieve better results.

The successful applicant will be able to apply and grow their skills, work with a motivated and entrepreneurial team, engage with a wide range of stakeholders, and build CGS' capabilities to serve our clients.

Job Responsibilities:

As the Corporate Front Office & Operations Coordinator, you will:

Front Office, Administrative & Facilities Support

• Maintain smooth and efficient front office operations while ensuring a welcoming, organized, and professional corporate environment.

• Maintain inventory of office and kitchen supplies, ensuring timely restocking and orderly presentation.

• Support administrative and operational projects, including electronic data management,

• Assist with New Hire activities such as:
  
  
  
  • Office Badge Process
  
  
  
  
• Managed the company's Acknowledgement Program for Work milestones and Life events.

• Providing general office support to all corporate departments.

• Preparing various documents for operations, tenant handbooks, emergency contact lists, emergency response plans, and maintaining property files.

• Sorting and distributing mail, shipping, and receiving packages.

• Provide administrative support to senior-level leaders, including calendar management, expense report processing, and other administrative duties as needed.

Corporate Events & Employee Engagement

• Assist with the planning, coordination and execution of corporate meetings, events, and employee engagement activities

• Manage office and event lunch orders, including recurring meals, leadership meetings, trainings, and company-wide events

• Oversee event setup and breakdown, including room configuration, signage, decor, and cleanliness

• Ensure meeting rooms and event spaces are properly prepared with supplies, refreshments, and materials

• Coordinate AV, technology needs, and vendor logistics for meetings and events

• Provide onsite support during events to ensure a smooth and positive experience

• Support company celebrations, recognition programs, and culture-building initiatives

• Ensure all events and meals align with corporate branding, budget guidelines, and company values

Required Qualifications:

• A minimum of two to four years of administrative experience is required.

• PC proficiency, including Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) and ability to learn company-specific software.

• Ability to adapt to new or changing software programs.

• Strong verbal communication skills and a professional phone presence, with the ability to manage both internal and external calls.

Other Requirements:

• Experienced in coordinating and executing corporate meetings and calendar management

• Strong organizational skills with the ability to prioritize tasks and meet deadlines.

• Ability to work independently, take initiative and follow through on assignments.

• Excellent writing and proofreading abilities.

• Proficiency with standard office equipment

About Capgemini

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2024 global revenues of 22.1 billion.

Get the future you want | www.capgemini.com

Disclaimer

All qualified applicants will be considered for employment based on their skills, and merit.

Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.

Capgemini discloses salary range information in compliance with state and local pay transparency obligations. The disclosed range represents the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting, although we may ultimately pay more or less than the disclosed range, and the range may be modified in the future. The disclosed range takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, geographic location, relevant education, qualifications, certifications, experience, skills, seniority, performance, sales or revenue-based metrics, and business or organizational needs. At Capgemini, it is not typical for an individual to be hired at or near the top of the range for their role.

This role may be eligible for other compensation including variable compensation, bonus, or commission. Full time regular employees are eligible for paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.