Proposal Coordinator - Civil

We are seeking a Proposal Coordinator, with at least 3 years of experience for our Civil Engineering Division in our West Palm Beach, Ft. Lauderdale, Arlington or Orlando offices.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation's top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!

WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program.

In this position you will work directly with project managers to deliver a high-quality and timely service to support their business development efforts.

#LI-Onsite

Collaborate with proposal managers to produce high-quality compliant proposals
• Responsible for the layout, production, and delivery of proposals and presentations
• Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
• Schedule proposal production planning meetings
• Request contract/legal reviews
• Schedule quality control reviews
• Layout covers and tabs in coordination with proposal manager
• Gather information/documents for use in proposal
• Prepare and send out drafts for quality control reviews
• Responsible for the pursuit closing process
• Responsible for keeping opportunities up to date in the database
• Responsible for updating resumes and project descriptions in the database
• Responsible for following up on results until a pursuit is awarded
• Ensure quality of all produced material including consistency, spelling, and grammar
• Pro-actively update proposal elements, resumes, project descriptions, project photos, and additional boilerplate material
• Maintain organized documents following the filing protocol for proposal archive

• Associates or Bachelor's degree (in English, Communications, Journalism, Marketing preferred) OR equivalent demonstrated experience
• Minimum 3 years in the A/E/C industry preparing proposals for federal, state, and municipal clients desired
• Must have the ability to thrive in a collaborative environment and work well with others
• Strong written and verbal communication skills
• Strong organizational and time management skills
• Ability to work and collaborate with proposal manager displaying a positive and professional attitude
• Eagerness to learn and follow company's proposal management process
• Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines.
• Intermediate skills in Adobe software (InDesign and Acrobat)
• Advanced skills in Microsoft Office software (Word, Excel, PowerPoint)
• Utilizing artificial intelligence (AI) a plus
• Pre-employment drug screening is a condition of employment

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.

WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.

All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.

All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.