Financial Analyst - 138159

Department Overview:

Join the Residential, Retail and Supply Chain Services (RRSS) team at UC San Diego, a dynamic and innovative campus department dedicated to delivering exceptional service to the university community. As a valued RRSS team member, you will be contributing to a broad and complex organization consisting of five key units: Housing, Dining and Hospitality (HDH), Integrated Procure-to-Pay Solutions (IPPS), the UC San Diego Bookstore, Triton Print & Digital Media, and the Early Childhood Education Center (ECEC). With a focus on innovation and customer satisfaction, RRSS aims to inclusively meet the diverse needs of the UC San Diego community while fostering a sense of belonging for our students and staff. As a member of the HDH team, you will be part of a self-funded unit with over 900 staff employees, 1,000 student employees, and an annual operating budget of $250 million, providing housing and dining services to over 20,000 students, faculty, staff, and their families. At UC San Diego, we believe a job is more than just employment - it's a chance to be part of something meaningful. Along with competitive pay, we offer outstanding benefits, retirement plans, and a supportive environment that encourages both professional development and personal growth. Benefits begin on your first day!

Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department but may also be external.

Supports departments housed in the Retail, Residential, Supply Chain, Services (RRSS) portfolio. They include:

The UC San Diego Bookstore is a self-supporting auxiliary organization with annual revenue of $25,000,000. The bookstore supports the campus community with academic materials, spirit wear, and technology products. The UC San Diego Bookstore employs approximately 20 career staff and approximately 100-150 student and temporary employees.

Triton Print & Digital Media (TP&DM) is a self-supporting service enterprise made up of four sub units: Print & Document Centers (P&DC), Campus Copier Services (CCS) and Library Printing Services (LPS), Laser Printer Repair (LPR). P&DC processes average of up to 1500 orders per month providing communication services in design and production printing, digital publishing, document and other media services to the campus community through multiple campus locations, including a production center, a retail-style center. CCS manages a campus copier/multi-function equipment fleet providing placement, full service, maintenance and supplies management, vendor contract management, and campus-wide print/copy control systems. LPS provides the library with onsite management and all support services for printing with card control and user print accounts.

Under general supervision, serves as Financial Analyst for assigned departments. Uses professional knowledge to advise management and facilitate the resolution of moderate to complex budgetary and related financial and administrative issues.

Applies organizational knowledge of policies and procedures to ensure the proper implementation of short and/or long-term solutions to operating issues. Exercises judgment within defined procedures and practices to determine appropriate action.

• Bachelor's degree in related area and / or equivalent experience / training.

• Working knowledge of finance policies, practices, and systems. Working knowledge of generally accepted accounting principles, practices and ability to perform basic financial calculations and analyses.

• Demonstrated fiscal accounting experience with ability to analyze financial data and identify fiscal requirements. Ability to comprehend, analyze and reconcile moderate to complex financial data and perform complex mathematical computations with accuracy.

• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

• Advanced expertise using computer software, such as Microsoft Excel, Word and Access.

• Proven experience and skill to audit financial data, format special financial reports and communicate budgetary information using moderate to complex data, process analysis, rules, regulations and resource materials.

• Ability to interpret and apply complex rules and regulations regarding fiscal policies and procedures.

• Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Proven experience and skill to audit financial data, format special financial reports and communicate budgetary information using moderate to complex data, process analysis, rules, regulations and resource materials.

• Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Demonstrated ability to collaborate effectively and diplomatically at all organizational levels, both orally and in writing, using correct rules of grammar, punctuation, and proper formats, and demonstrating the ability to proofread own work.

• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Demonstrated interpersonal human-relations skills and ability to employ tact, diplomacy and flexibility with diverse populations. Strong demonstrated organization skills, ability to work independently, prioritize job functions and demonstrate flexibility to meet deadlines in a high volume work environment and insure smooth work flow, and to handle multiple tasks simultaneously.

• Experience in creating and updating spreadsheets, financial statements and financial reports.

• Graduation from college with a major in economics, business administration, accounting, or an allied field, and experience in fiscal analysis or administration; or an equivalent combination of education and experience.

• Demonstrated ability to problem solve, using investigation/research skills and analytical skills to develop and implement creative solutions.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Ability to adapt to changing priorities.

• Ability to function as a member of a team. Ability to work within a team framework, participating in group discussions regarding procedures and goals for the division.

• Demonstrated knowledge of records management practice, design and implement an effective filing system that promotes quick retrieval, archiving and purging records.

• Demonstrated professional working knowledge and experience in retail and fund accounting, accounts payable and receivable principles and practices. Ability to reconcile information and balance accounts.

• Experience working in cash handling with cash registers or Point of Sale (POS) systems and experience providing register/cash reconciliation. Experience and knowledge of applicable cash/credit/refund controls in a retail environment.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• May be required to work occasional overtime at fiscal year-end.

• CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace