Divisional Billing Specialist - 11-001 - SC/ Southern CA DHQ - Social Services

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The Divisional Billing Specialist will work closely with the Divisional Social Services Director on the supervision of contractual, billing and general business tasks that relate to government and non-government contracts under the Division.

Essential Functions

• Monitor completion of the billings for all government and non-government contracts under the Social Services Department.
• Report to the Divisional Social Services Director all failures of billing process and assist field units with getting back on track.
• On an as needed basis, step in and conduct billings for field units unable to perform.
• Gather all supporting documentation to submit to grantors along with the billings.
• Assist with the preparation of budgets for assigned grants and proposals.
• Complete and submit Veteran Affairs billing invoices into the Tungsten billing portal on a monthly basis.
• Assist on forwarding executed contracts to the grantors and uploading the fully executed contracts unto TSAMM.
• Maintain electronic files and if required paper files of all government and non-government contracts requiring billing.
• Prepare the grant binders along with its supporting documentation.
• Provide training regarding all billing matters.
• Perform other duties as assigned.

Working Conditions

Ability to walk, stand, bend, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, boxes, and reach overhead. Ability to operate computers/printers, fax, scanners, photocopiers and telephone. Ability to lift to 25 lbs. Some travel as needed.

Minimum Qualifications

• Must have a Bachelor's degree in Business or Accounting or a related field.
• At least two years of billing, finance/accounting, and administrative support experience.
• Intermediate experience with accounting systems (VIVID Reports and Shelby), Adobe Acrobat and Microsoft Office applications, mainly Excel. Ability to use Formulas, create Pivot Tables and VLOOKUPs.
• Excellent communication skills - written and verbal, and a calm demeanor.
• Understanding of budgets, billings, and finance for non-profit organizations.
• Must possess a valid driver license and pass a criminal a criminal background.

Skills, Knowledge & Abilities

• Possess necessary initiative, adaptability and responsibility to work with minimal supervision.
• Ability to work well with others in sometimes-difficult circumstances.
• Must possess the ability to meet deadlines, work with complete attention to detail and keep detailed financial/billing reports.
• Skill with multi-tasking, organizational and analytical a must.
• Ability to function in a confidential manner and self-discipline to perform repetitive tasks without lowering quality of work.
• Ability to always learn and open to new concepts.