Chart Retrieval Specialist - Pittsburgh (PA) 15213

This role involves visiting various provider offices to retrieve medical records, utilizing excellent customer service skills and strong self-troubleshooting abilities to efficiently retrieve multiple records. The position also requires individuals to work independently, ensuring tasks are completed accurately and on time while maintaining a high level of professionalism.

Duties and responsibilities

Visit various provider offices to scan or upload the assigned medical record charts, utilizing various EMR systems and using your Datavant provided laptop and scanner
Work an average of 20-28 hours per week, with a fluctuating schedule that provides potential opportunities to increase hours during busier months
Professionally engage with healthcare providers while retrieving the required medical records, maintaining consistent communication with your remote team, providing daily updates regarding progress, challenges, and completed tasks.
Access and manage your weekly schedule through Datavant systems, ensuring all appointments are confirmed and tracked and arriving at pre-scheduled appointments prepared and on time
Use designated platform to confirm the correct charts for retrieval, accurately mark them as retrieved upon completion, and troubleshooting any technical issues as they arise
Work independently to meet department goals for chart retrieval accuracy and efficiency
Complete end-of-day activities in designated company systems including daily logging of work hours into time management system and daily logging of mileage and reimbursements into expense reporting system
Adhere to the Company's Code of Conduct and policies and maintain HIPAA compliance
Cross-train in multiple departments to provide support and supplement additional hours as needed
If desired, travel opportunities may be available with assignments in different geographic areas as needed
Assist with additional work duties or responsibilities as evident or required

Qualifications

High School Diploma or equivalent required
Availability between 8am-5pm at least three consecutive days per week required
Must have a reliable, insured personal vehicle. Must have the ability to drive and have a valid driver's license in good standing
Must have reliable internet service and a phone with ability to communicate with remote supervisors
Basic computer skills - ability to scan documents, save files, rename files, create folders, and upload to secure servers
Proven track record of punctuality, reliability, quality work, and ability to follow directions
Ability to work independently with minimal supervision
Ability to troubleshoot and/or overcome technical issues as they arise
Highly dependable - arriving to appointments on time and maintaining clear communication with supervisor and Regional Team
Business casual attire and a high level of professionalism required at all times
Access to a high-speed internet connection
Positive attitude and the desire to learn through training (full five-day training program begins upon hire)
Ability to roll and lift a 45lb equipment case for medical chart retrievals or maneuver a 25lb soft case.

Additional Details:
This is a part-time role with varied hours. Some weeks may be busier than others based on demand.
Datavant pays hourly for the time spent retrieving charts and a large portion of time spent driving to sites. Competitive mileage reimbursement is provided for a portion of mileage driven to sites.
Datavant will provide paid training and support necessary for you to succeed in this role.

Working conditions

Over 90% of the time is spent indoors, with protection from weather conditions. Exposure to noise levels that may be distracting or uncomfortable is present in only unusual situations. Uber rides and other rideshare services will not be approved for regular commute or in lieu of using a personal vehicle (or where appropriate, traditional public transportation [e.g., bus, train, subway]) for business purposes.

Physical requirements

Driving is a considerable portion of the position. Sitting, talking, hearing and near vision are required over 90% of the time, while walking is required about 10% of the time. Standing is required over 30% of the time. The sense of touch is required 90% of the time and reaching is required about 50% of the time. Bending, twisting, and climbing are required, as is far vision, but only for 10% or less of the time. Low levels of lifting (10 pounds or less) are required about 25% of the time, while medium levels (20 to 40 pounds) of lifting and carrying are required less than 5% of the time. High levels (52 pounds) of lifting are required under 2% of the time.