Business Coordinator

Lubbock

43363BR

Animal and Food Sciences

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Department of Animal and Food Sciences (https://www.depts.ttu.edu/afs/) at Texas Tech University exists to address the challenges of a growing and changing world. We tackle these challenges by empowering students, advancing discoveries, and disseminating knowledge. Our core values (integrity, community, accountability, grit, and excellence) define our culture and those we seek to hire. The department takes pride in its tradition of student success and experiential learning through curriculum taught by faculty who are dedicated to excellence in teaching, research, outreach, and engagement. Innovative creativity to address regional issues with global implications, while engaging with external community members through citizenship, are also hallmarks of the program. The department is housed in a modern research and teaching facility and is supported by several off-campus units (Equestrian Center, Equine Therapeutic Riding Teaching and Research Center, Grantham Companion Animal Research Facility, and an Agricultural Field Laboratory with canine, sheep/goat, swine, beef cattle, Burnett Center, and feed mill units). There are approximately 30 faculty members in the department, many of whom are leading researchers in their respective fields. Areas of research excellence include meat science and muscle biology, food science and safety, animal nutrition, health and welfare, and companion animal science. The department continues to experience historic student enrollment and now consists of more than 1,450 undergraduate and graduate students.

The Texas Tech Equestrian Center (TTEC) is a 100-acre teaching, research, and outreach facility that is home of the Texas Tech Equestrian Team, Horse Judging Team, Ranch Horse Team, Rodeo Team and Therapeutic Riding Teaching and Research Center. The facility offers an indoor arena with seating for approximately 650 people and 10 additional arenas. The Center maintains a horse herd of approximately 40 horses primarily used for teaching. The TTEC is located approximately 15 minutes from main campus and contains over 400 stalls on site for events, students, and outside boarders.

Major/Essential Functions

• Texas Tech Equestrian Center Support
• Be a team player in the TTU Equine Program.
• Set and enforce high standards of ethics and values, performance, and exemplary behavior
• Responsible for helping develop and implement program protocols and procedures, and maintain program and TTEC-related records and reports.
• Plan and schedule Equine Program events, projects, and activities, and related marketing and communications.
• Assist with supervising and scheduling Equine Program Student Workers and verifying time submitted is actually time worked.
• Establish and maintain strong relationships with the Equine Program alumni, friends, patrons, and supporters, and work with the Equine Advisory Board.
• Coordinate fundraising activities and events for the Equine Program and promote program success.
• Meet with Executive Director, Faculty, and staff as needed.
• Assist with travel-related financial documentation for all TTEC staff and faculty.
• Assist with maintaining horse herd records and related contracts (Usage).
• Assist with maintaining contract records and billing and financial processes for Boarder, Event, and livestock contracts using appropriate support programs (Ex. QuickBooks, TouchNet).
• Assist with securing bids/quotes for TTEC programs.
• Assist with student completion of the Application and new employee paperwork.
• When an injury happens, work with employee and risk management to get all forms filled out and filed in a timely manner.
• Maintain inventory of all TTEC vehicles and related equipment, including billing, mileage, maintenance, inspections, insurance, driver records, and mileage logs.
• Reconcile mileage logs and Voyager card transactions monthly, ensuring accurate billing to the appropriate users and compliance with university policies.
• Request and track additions to the approved driver list, ensuring all drivers meet eligibility requirements and are properly documented.
• Coordinate routine maintenance, inspections, and repairs for departmental vehicles, working with university fleet services to ensure vehicle safety and reliability.
• Monitor vehicle usage and availability, maintaining reservation records and identifying opportunities for improved scheduling or utilization.
• Serve as the point of contact for fleet-related inquiries, providing guidance on policies, troubleshooting issues, and communicating updates to faculty, staff, and students.
• Assist with annual fleet reporting and audits, ensuring all documentation is complete and up to date.
• Support coaches and staff submitting program/team scholarships, ensuring accuracy and adherence to deadlines.
• Coordinate the thank-you letter process with Coaches and staff for student scholarship awardees, including sending instructions, tracking progress, confirming Writing Center review, and submitting final letters to the appropriate Office.
• Exhibit accountability and professionalism through timely execution of duties, prompt, and clear communication with faculty, staff, students, and supervisors, and consistent updates to the Executive Director.
• Support faculty, staff, and students with a service-oriented approach, ensuring assistance is provided professionally, respectfully, and within the scope of assigned responsibilities.
• Provide proactive and reliable support to the TTEC Executive Director & Business Manager and staff on assigned projects.
• Maintain confidentiality and discretion in handling sensitive information.

Knowledge, Skills, and Abilities

• Advanced proficiency in Microsoft Excel and spreadsheet management, including formulas, pivot tables, and data analysis.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines independently.
• Excellent written and verbal communication skills, including professional correspondence and documentation.
• Ability to interpret and apply financial policies and procedures accurately and consistently.
• Collaborative mindset with the ability to work effectively across departments and report directly to the Executive Director.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

• Previous experience in managing and operating a program and/or coordinating events.
• Experience supervising personnel
• Equine experience.
• Demonstrated proficiency in financial software systems (e.g., Quickbooks).
• Excellent written and verbal communication skills.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Special Instructions to Applicants

Please include the following documents in your application:

• Resume
• Cover Letter detailing interest and summary of qualifications
• Contact list of at least 3 references

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Hourly Pay Range

$21.39 - $27.84 - 34.23

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.