Administrative Assistant

Administrative Assistant - Private Wealth Management

Location: Newport Beach, CA

Pay: $22 per hour

Job Overview

We are seeking a professional and detail-oriented Administrative Assistant to support a high-performing Private Wealth Management team within a leading global financial services organization. This onsite contract role is ideal for someone who thrives in a fast-paced, client-focused environment and brings strong organizational and communication skills.

You'll provide day-to-day administrative and operational support while helping deliver a polished experience for internal teams and clients.

Key Responsibilities

• Coordinate domestic and international travel arrangements and process expense reports
• Manage incoming and outgoing mail, including sensitive documents such as checks, tax forms, and certificates
• Provide general office support including calendar management, scheduling, and phone coverage
• Coordinate internal meetings, recruiting activities, and client-facing events
• Schedule interviews, reserve conference rooms, order catering, prepare materials, and greet visitors
• Partner with the Private Wealth Management team to support client service and operational needs
• Assist with document preparation, scanning, and record management

Qualifications

• Minimum of 2 years of administrative or office support experience in a corporate environment
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Bachelor's degree preferred but not required
• Strong written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities in a fast-paced office setting
• Professional demeanor with attention to detail and sound judgment
• Comfortable working onsite in a business professional environment
• New graduates with interest in financial services are encouraged to apply

Why This Opportunity?

• Competitive hourly pay in a premier Newport Beach location
• Exposure to private wealth management and financial services
• Collaborative, professional office environment
• Excellent opportunity to build experience with a globally recognized firm

Apply Today

If you're organized, polished, and ready to contribute to a high-level financial services team, we encourage you to apply today.

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Advantage xPO is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Advantage xPO offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Advantage xPO is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.