Administrative Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Jan 08, 2026

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	Food Innovation Center South
Overview	The Rutgers Food Innovation Center ( FIC) - South is a unique business incubation and economic development accelerator program, which provides business and technology expertise to small and mid-sized food and agribusinesses in New Jersey and utilizes its outreach capacity to reach the food industry throughout the nation. The FIC provides extensive programs in training and workforce development; customized and comprehensive business and technical mentoring services; and a 23,000-sq. ft. USDA- and FDA-inspected facility that enables design, development, analysis, commercialization, and manufacture of value-added food products for sale to retail and foodservice markets.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Rutgers Food Innovation Center ( FIC) - South. This position reports to the Executive Director of the Food Innovation Center ( FIC), with direct report to the Business Manager and will be physically based at its Bridgeton NJ (Cumberland). The primary role of the Administrative Assistant is to provide the day-to-day administrative and financial support to the Food Innovation Centers - Bridgeton and New Brunswick. The position will be resident at the FIC facility in Bridgeton, NJ, but will liaise with other University units as needed. Among the key duties of the position are the following: Provides administrative and financial support at two different locations -FIC Bridgeton and Mass Spectrometry Lab (SEBS Campus) and assists with Eco Complex location as requested by senior management. Handles cash and credit transactions, financial data recording, journal reconciliation, facility events, payroll and inventory. Manages the Center's purchases and accounting system using appropriate University procedures.
FLSA	Nonexempt
Grade	03
Salary Details	Benchmark Salary Range - $52,602.48- $57,863
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field or an equivalent combination of education and/or experience and a minimum of two years' relevant experience in administrative function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Possesses excellent oral and written communication skills. Proven work record that evidences the successful management of an increasing level of responsibilities. Ability to work in a professional and independent manner. Proficiency with Microsoft Office - Word, Excel, PowerPoint and Outlook. Ability to multi-task in a fast paced environment is essential. Close attention to details and excellent organizational skills. Ability to handle multiple tasks and special assignments in a professional manner.
Preferred Qualifications	Knowledge of University policies as it relates to Human Resources, Financial Management, Purchasing, Payroll, Travel. Flexible with willingness to learn and grow in a fast changing environment. Customer service skills.
Equipment Utilized	University software and systems are a vital part of performing tasks with thin this position. The applicant must keep abreast of ever-changing policies and procedures. The following is used: Microsoft Office - Word, Excel, PowerPoint and Outlook. MarketPlace, Oracle, Expense Management, HCM, I-9, Paymentworks, Nelnet/Ancor Adobe Acrobat. Office phone, computer, printer, fax, scanner machines, POS credit card.
Physical Demands and Work Environment	Receives mail packages and deliveries of merchandise. Performs receptionist duties. Fast-paced, service-focused environment requiring the ability to multitask several projects and priorities at the same time - across several departments.
Special Conditions

Posting Details

Posting Number	25ST2641
Posting Open Date	01/08/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Bridgeton
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement