ACCOUNTING SPECIALIST 1 - 74184

Executive Service

The official workstation is the Tennessee Tower in downtown Nashville, Tennessee. After a period of time, consideration may be given, at the discretion of the Director, to allow for hybrid work.

Who we are and what we do:

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Job Overview:

Supervisor: Accounting Manager Summary: Perform duties in accounts payable, accounts receivable, travel and expense claims, and grant program monitoring.

Hours: The official work hours are 8:00 am 4:30 pm Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.

Key Responsibilities:

Duties/Responsibilities:

• Enter, review, and approve accounts payable transactions entered as vouchers in Edison.
• Review travel authorization forms submitted by departmental employees to ensure compliance with the State of Tennessee travel regulations and internal travel policies.
• Review and approve expense claims in Edison.
• Review and approve reimbursement requests for grant subrecipients and monitor grant program compliance.
• Check and cash handling, including deposit reconciliation and preparation.
• Interact with other departmental employees on a daily basis.
• Provide excellent customer service in-person, on the telephone, via mail, and by email.
• Perform other duties as assigned.

Minimum Qualifications:

Minimum Qualifications Education and Experience:

• An applicant must be a graduate of an accredited four-year college or university. A degree in Finance, Business Administration, Accounting, or other related field of study is desirable and will be given preference.
• Relevant work experience may be substituted for the required college education on a year-for-year basis.
• Preference will be given to applicants with State of Tennessee experience.

Knowledge and Abilities:

• Ability to establish and maintain various important contacts and communicate clearly with all levels of personnel within the department and other state agencies.
• Understand and perform under strict deadlines.
• Demonstrated ability to be extremely detail-oriented.
• Proficient computer skills related to financial software, including Edison and/or PeopleSoft, and Microsoft software, including Word, Excel, Outlook, and Teams.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.