Communications and Events Coordinator

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Communications & Events unit includes a team of three (the Communications & Events Officer and two Communications & Events Coordinators).This unit works closely with the University Librarian, the Associate University Librarian for Administrative Services, and the Libraries' Director of Development to strategically coordinate External Relations functions including marketing, communications, events, events, donor relations, and Libraries' publications.In addition, this unit collaborates with Libraries' Design Services unit on the development of publications, exhibits, and marketing materials

At the heart of University of California, Irvine's academic community, the UCI Libraries plays a vital role in enabling our outstanding students, faculty and researchers to create new knowledge, develop lifelong learning skills, and make meaningful contributions to society.We value innovation and collaboration, and we are committed to fostering an environment that promotes diversity, equity, and inclusion.The Libraries physical spaces consist of the Langson Library, the Science Library, the Library Gateway Study Center, and the Grunigen Medical Library.

Reporting to the Director of Communications, this position provides administrative support primarily for Communications and Development, with secondary responsibilities for administrative support for the three Assistant/Associate University Librarians. This position provides support for planning and producing internal and external library communications, events, exhibits, and other programming. Duties include creating and editing digital and print content (such as web, social media, exhibits, and other promotional materials) as well as assisting with daily office operations, maintaining mailing lists, preparing correspondence, and maintaining calendars and scheduling meetings.

** For this role, we strongly encourage applicants to submit a cover letter, as it will be reviewed as a writing sample. **

Required:

• Ability to assist with multiple priorities and assignments at all times as well as prioritize assignments to complete work in a timely manner.
• Demonstrated ability to work independently and follow through on assignments with minimal directions.
• Ability to establish and maintain cooperative working relationships and to interact diplomatically with the public and diverse contingencies including, among others, influential community leaders, University executives, faculty, administrative personnel, and volunteer groups.
• Skills to communicate information clearly and consistently in a pleasant and professional manner to a broad variety of audiences.
• Ability to work creatively, collaboratively, and effectively and to support inclusiveness within UC Irvine Libraries and the campus.
• Strong verbal and written communications skills and the ability to write grammatically correct correspondence and other materials.
• Computer skills necessary to complete work assignments, including experience using Microsoft Word, Excel, PowerPoint, and Outlook and other software programs.
• Professional demeanor and appearance to interact with library donors and the community.
• Skills to maintain accurate file organization and information systems.
• Excellent proofreading skills.
• Demonstrated ability to perform detailed tasks with a high degree of accuracy.
• Strong analytical and problem solving skills.
• Skills to maintain accurate file organization and information systems.
• Experience producing communication for a variety of channels/outlets (print, web, video, social media, etc.
• Knowledge of AP Style for external writing and experience writing external copy (press releases, blogs, op-eds, newsletter stories, etc.).
• Skills to adapt to change and balance work priorities in a fast-paced environment.
• Experience producing communication for a variety of communications channels (e.g., print, web, email, and social media).
• High school diploma or equivalent experience

Preferred:

• Experience with basic publication design and video production principles and tools.
• Experience working with Adobe Creative Cloud and/or Canva graphic design software.
• Working knowledge of webpage creation and maintenance using a content management system (CMS) and/or HTML and experience with Web Content Accessibility Guidelines (WCAG) specifications.
• Experience working in a library and knowledge of general library operations and procedures.
• Working knowledge of University of California policies and procedures.
• Experience using Kauli Financial System (KFS).

Special Conditions:

• Willingness to work occasional evenings, weekends and early mornings for development events and meetings.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $29.40- $31.43 (Hourly).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.