Facilities Administrator

Imagine being part of a company where your growth is valued and your journey is supported. Imagine yourself at Langley Federal Credit Union, where we're dedicated to shaping a meaningful path together. You belong at Langley.

Langley Federal Credit Union is one of the 100 largest credit unions in the United States with over $5B in assets and over 351,000 members. We are constantly growing and have recently expanded to neighboring states and other parts of Virginia.

Langley is committed to being the best place you will ever work, and it all begins with our comprehensive employee benefits package, which includes affordable medical, dental, and vision plans in addition to:

Investing in You:

• Educational Assistance, encompassing books, lab fees, registration costs, and more.
• Support for Student Loan Repayment.
• Abundant Career Growth Opportunities.

Time Off That Matters:

• Generous Paid Vacation that starts accumulating from day one, progressively increasing with every five years of service, up to a maximum cap.
• Celebrate 13 Paid Holidays, including your birthday and the day following Thanksgiving; enjoy Floating Holidays too!
• Paid Sick Time for all team members.

Financial Security:

• Highly competitive 401K plan featuring a 6% company match, with immediate vesting with a ROTH IRA option.
• Company-covered short- and long-term disability insurance.
• Complimentary Life Insurance and the choice of additional Voluntary Life Insurance.
• Flexible Health Care and Dependent Care benefits.

Job Summary:

Provides administrative support to the Facilities Department. Coordinates mail room activities to include the Couriers and delivery of all packages internally within Langley and shipping/mailing out to others. The Administrative Specialist will maintain all files for the Facilities Dept vehicles, Langley properties, lease agreements, and expense reporting. Creates purchase orders for recurring and ad-hoc facility needs and serves as the first approver of invoices. Ensures professional communication with all internal and external customers to provide building access and permissions for any preventative or ongoing maintenance to Langley buildings or vehicles. Serves as a Langley Crisis Action Team member, contributing to emergency preparedness and response efforts to safeguard LFCU properties.

Essential Functions, Duties, and Responsibilities:

• Provides administrative support to the Facilities Management Department, including lease documents and all contract documentation and storage.
• Coordinates courier and mailroom schedules and provides backup support when necessary.
• Coordinates distribution of Langley mail, including USPS, UPS, FedEx, etc.
• Coordinates utility services for branches and foreclosures.
• Assists Facilities team with expense reporting.
• Processes inquiries from internal/external customers, vendors, and staff.
• Administers facilities work order processing and the administration of the entire system.
• Serve as a liaison to property managers, communicating any facilities-related issues or concerns and ensuring timely resolution.
• Process purchase orders and provide initial approval for all invoices related to the Facilities Department. Ensure accuracy and compliance with budgetary constraints. Generates various reports and graphs.
• Assist in budget preparation and monitoring, tracking expenses against allocated budgets, and identifying variances or areas for cost-saving measures. Schedules vendors for preventative maintenance and repair tasks for Langley.
• Ensures that all vendors' and facilities staff access badges, credit cards, toll, and fuel cards are up to date.
• Maintains all Fleet Maintenance record-keeping logs, including vehicle service schedules, repairs, and inspections.

Qualifications:

• Two or more years of experience in an administrative function or equivalent combination of working experience/training required.

Our Keys to Success:

• Service Champion - Adopts a service orientation, building trusting relationships and delivering value for associates, members, and communities.
• Langley Ambassadors - Demonstrates a passion for Langley's vision, encouraging diversity, equity and inclusion while considering Langley's values when making decisions and taking accountability for delivering results.
• Agile in Action - Adapts to changes in the business, demonstrating innovation to improve Langley and advance the business into the future.
• Team Driven - Collaborates across Langley, communicating with transparency and prioritizing a team-based approach that delivers optimal outcomes for associates, members, and communities.
• Continuous Learners - Maintains an understanding of Langley's business and how value is delivered to members and actively pursues opportunities to grow oneself and strengthen the organization.

Physical Requirements:

An employee must meet the physical demands described here to successfully perform this position's essential functions, duties, and responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the essential functions in this role, the employee will constantly be required to talk and hear, sit, and use hands and fingers to operate standard office equipment like telephones, keyboards, computer mice, etc., and occasionally, non-standard office equipment like label makers, postage machines, etc. The employee will frequently be required to walk. Climbing, bending, stooping, kneeling, twisting, reaching, lifting to 25 lbs., grasping, and repetitive motions may be required occasionally.

Working Conditions:

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The work is performed indoors and outdoors, including inclement weather conditions. The noise level is typically moderate. It can also require work outside normal operating hours, including weekends in emergencies or other situations.

This job description is not designed to cover or contain a comprehensive listing of functions, duties or responsibilities that are required of the employee. Functions, duties, and responsibilities may change, or new ones may be assigned at any time with or without notice.

We look forward to receiving your application and eagerly anticipate the opportunity to learn more about your qualifications and aspirations. Your unique perspective and skills could be a valuable addition to our team. We're excited to delve deeper into your background and potential fit with our company culture. Thank you for considering joining us on this journey, and we can't wait to get to know you better!