Administrative Assistant 1

Are you an ambitious and detail-oriented professional eager to take on a challenging and exciting career? The Department of General Services (DGS) is seeking an Administrative Assistant 1 to serve as a liaison between the Bureau of Vehicle Management (BVM) and other state agencies, commissions, and legislative bodies in support of the Commonwealth's fleet. If you have strong organizational skills and the ability to work in a busy office environment, we want to hear from you!

As an Administrative Assistant 1, you will be responsible for making determinations regarding vehicle maintenance and repair while ensuring that proper vehicle operation is followed. Work involves analyzing automotive repair estimates, adjusting pricing to meet contracted rates, and determining best cost savings measures when approving or denying repair or maintenance to the commonwealth's automotive fleet. You will also be responsible for maintaining and coordinating vehicle operations to ensure that all warranty requirements are being followed as well as updating the database with repair information and other required data. Effective communication and a thorough knowledge of procedures is essential as you will be training new drivers regarding the care and operation of vehicles and handling telephone requests, complaints, or inquiries. Additional responsibilities include:

• Educating vendors on proper BVM policies and procedures
• Ensuring up to date vehicle records
• Reviewing 60-day work order reporting to maintain timely payments to vendors
• Preparing final documents for accounts payable department
• Completing reports and a variety of vehicle activity forms

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of in-office training. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Automotive experience (examples include: automotive estimating, mechanical work, or experience in an automotive shop environment)
• Experience with Microsoft Excel (creating: spreadsheets, basic formulas, tracking data, reports, etc.)
• Strong interpersonal skills

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.