Academic Coordinator

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $57,500 - $58,500

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of Academic Administration & Finance (DAAF) in the Department of Mathematics, the Academic Coordinator is responsible for the smooth operation of the Department's academic programs by providing a wide range of support to faculty, students, and University administration. The Academic Coordinator strives to maintain the Department's high standards and to create a welcoming and rewarding environment for all students.

The Department of Mathematics is a world-class center of discovery, collaboration, and innovation in the mathematical sciences. Home to distinguished faculty, researchers, and students, the department fosters a thriving intellectual community enriched by visiting scholars from around the globe. Research spans an extraordinary range of areas from Algebraic Geometry, Geometric Analysis, and Mathematical Physics to Number Theory, Probability & Financial Mathematics, and Topology, reflecting the department's deep commitment to both foundational theory and emerging frontiers to train the next generation of mathematical leaders, positioning Columbia University at the forefront of mathematical thought and global scholarship.

Responsibilities

• Collect and screen undergraduate Teaching Assistant (TA) applications, ensure minimum qualifications are met, and provide nominations for new hires.
• Compile student enrollment data, generate reports, and make recommendations for TA assignments.
• Serve as the primary point of contact for all TA-related inquiries and provide operational supervision to the department's 100+ graduate and undergraduate TAs.
• Ensure compliance with the Graduate School of Arts & Sciences and departmental policies.
• Manage the scheduling of Columbia and Barnard Help Rooms; conduct periodic reviews of usage and attendance, and ensure smooth operations.
  Distribute, collect, and review undergraduate and graduate student and instructor evaluations to ensure satisfactory performance.
• Maintain teaching files for currently enrolled doctoral students, including assignments, instructor and student evaluations, and records of teaching observations.
• Working closely with the DAAF, the Director of Undergraduate Studies, and the Department Chair, review historical course enrollments and instructor data to make recommendations for curricular planning and teaching assignments, including course capping, scheduling, and classroom assignments.
• Collect instructional preferences from faculty and students and prepare Curricular Planning Statements (CPS) for the academic year and Summer Session.
• In collaboration with the Registrar's Office, regularly review the Directory of Classes to ensure accurate course information; maintain a database with historical records of CPS submissions and updates.
• Edit the Department's course offerings and programmatic information prior to publication in the College Bulletin, and ensure accurate course data in Course Management systems.
• Serve as the initial point of contact for undergraduate majors and concentrators regarding the Department's curriculum and course requirements.
• Assist instructors with course logistics, including but not limited to class rosters, waiting lists, and grade changes, and ensure accurate data in Canvas and SSOL.
• Coordinate the Department's online course evaluation process.
• Manage textbook inventory, ensure timely ordering, and maintain accurate textbook and syllabus information in Canvas.
• Maintain homework boxes and assignment/exam retention storage.
• Coordinate the Mathematics Prize Exam and the Putnam Exam.
• Assist with logistics for undergraduate events, including but not limited to open houses and graduation receptions.
• Perform other duties as assigned.

Minimum Qualifications

• Three years of related experience.
• High School Diploma or equivalent.

Preferred Qualifications

• Some college preferred.
• Three years of experience working in an academic environment, such as student affairs or program support.

Other Requirements

• A high degree of accuracy, detail-oriented, and strong organizational skills to coordinate multiple projects with competing priorities skillfully.
• Ability to work proactively and strategically in a fast-paced environment.
• Excellent interpersonal and administrative skills, as well as strong skills in written and oral expression.
• Must have a friendly and professional customer-focused approach to supporting students.
• Ability to effectively partner with a diverse group of administrators.
• Must be available to help support student inquiries during peak times of the year, with occasional evening hours - orientation, key registration dates, and graduation.
• Punctual, reliable, with effective time and project management skills.
• Must be able to maintain confidentiality.
• Ability to work in an entrepreneurial environment and enjoys building and creating new processes.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.