Executive Administrative Support IV

Inside the Role

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

What You Drive at DTNA

• Provide comprehensive administrative support to the CFO and Finance leadership, always ensuring confidentiality and professionalism.
• Finance is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.
• Proactively manage complex calendars, prioritize and coordinate meetings, events, and engagements, including major Finance briefings and recurring leadership sessions.
• Monitor and organize the CFO's email inbox, escalating and prioritizing correspondence as needed.
• Prepare and edit high-level correspondence, reports, presentations, agendas, and meeting minutes using advanced business software (Word, Excel, PowerPoint, Outlook).
• Coordinate domestic and international travel arrangements; prepare and process expense reports in compliance with DTNA policy.
• Craft & edit communications and collaborate across subject matter experts for internal announcements in support of the CFO Office and executive team.
• Oversee and maintain the DTNA Finance social intranet page, ensuring content is accurate, timely, and engaging for employees.
• Partner with the CFO support manager to plan and execute meetings and events, including selecting venues, coordinating catering, and arranging technical equipment.
• Serve as a liaison between the CFO and internal/external stakeholders, ensuring timely communication and follow-up.
• Support financial and operational processes by routing authorization requests (contracts, purchase orders) and managing compliance-related approvals.
• Maintain accurate files, records, calendars, and departmental contact lists; assist with onboarding and staff support.
• Collaborate on special projects, including executive presentations, strategic initiatives, and cross-functional communications.
• Create Goods Receipts. Work with Controlling, vendors, and Accounts Payable to resolve billing issues.
• Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.
• Review and recommend improvements to administrative practices and workflows to enhance efficiency.
• Utilize virtual conferencing tools (Microsoft Teams, Zoom) to schedule and facilitate meetings, including advanced features such as polling and breakout rooms.
• Foster a positive, professional environment and promote DTNA's "One Team, Best Team" culture across Finance.
• Perform other duties as assigned to support the CFO, CFO Support Manager and Finance leadership team.

Knowledge You Should Bring

• Minimum 3 years of relevant experience; or AA degree plus 1 year of experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills; ability to convey complex information clearly and concisely.
• Excellent time management, prioritization, and problem-solving abilities; capable of handling multiple tasks under pressure.
• Demonstrated ability to exercise discretion, maintain confidentiality, and work independently with limited supervision.
• High degree of professionalism and interpersonal skills to interact effectively with senior executives and stakeholders.

Exceptional Candidates Might Have

• Experience supporting C-suite executives in a corporate environment.
• Expertise in scheduling and facilitating virtual meetings.
• Experience booking executive travel and processing expense reports.
• Interest and ability to contribute to team-building activities and departmental events.

#LI-LL1 #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Schedule Type:

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we're building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA's legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future - building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO - Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.