GME Program Manager

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree in business, education, general liberal arts, or related field, plus five (5) years of administrative experience to include two (2) years in program management or
• High School diploma/GED plus nine (9) years of administrative experience, to include two (2) years in program management, required.

Preferred Qualifications:

• One (1) year of GME program coordination experience.
• TAGME - Training Administrators of Graduate Medical Education.

Additional Information:

Responsibilities:

• Assists Program Director with strategic vision for fellowship(s).
• Assists with the application and process to increase the number of fellowship programs.
• Assists the Administrator and Program Director with grant applications and grant administration for fellowship program support.
• Provides budgetary support with data and expenses for the fellowship programs.
• Enter trip expense estimates and reimbursements in Workday.
• Collaborates with the Administrator and Program Director to secure rotation sites.
• Develops and implements contracts of site rotations with external entities for fellowships as needed.
• Manages the ACGME Accreditation Data System (ADS), also known as WebADS, to include: Resident Roster, ADS Annual Update, Milestone Evaluations, Resident and Faculty Surveys, and Case Log Reporting, if applicable.
• Participates in the development and management of the program's improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
• Participates in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation.
• Develops, reviews, and updates program-level policies to be current with ACGME and/or GME requirements on an annual basis.
• Prepares for the ACGME Self-Study process and subsequent Site Visit.
• Gathers and presents data and documentation for both the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and Program Director.
• Attend staff meetings of PEC and CCC as directed.
• Assists with the creation and oversight of educational curriculum and activities such as Didactic Conferences, Journal Club, Board Prep, etc.
• Tracks, reports, and ensures compliance with policies and procedures
• Compiles monthly billing report for submission to the Housestaff Office.
• Manages and implements processes for specialty-specific trainee exams.
• Oversees the program's budget and purchasing processes.
• Plans and implements annual events to include graduation, retreats, and various meetings.
• Staff and supports didactics, lectures, and resident conferences.
• Manages processes for visa requests.
• Responsible for the administrative staff, HR, annual evaluations, and schedules.
• Develops and implements a process for resident candidate recruitment and selection.
• Ensures that the program utilizes the New Innovations software to include annual program activities: creation of personnel files, onboarding, resident schedules, evaluations for residents, faculty, rotations, etc., and advancement.
• Pulls data from New Innovations for Clinical Competency Committee meetings, Program Evaluation Committee meetings, resident advisor meetings, and program director meetings, when applicable.
• Tracks resident duty hours as defined by ACGME Common Program Requirements and program-specific requirements.
• Provides New Innovations reports (duty hour, evaluation compliance, milestone reporting) to the program director as requested.
• Maintains and updates Program Letters of Agreement for participating sites, which are housed in New Innovations.
• Follows procedures for monthly billing and facilitates verification of the training process for past trainees.
• Verifies resident progress through the program for board eligibility and completion requirements.
• Manages resident compliance with annual tasks: flu shot, TB skin test, conflict of interest, HIPAA, and safety trainings.
• Maintains record of resident leave, resident schedules/rotations, and final summative evaluation and administrative staff files.
• Performs other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.