Advisor Coordinator

Global Travel Collection (GTC), part of Internova Travel Group, is the most influential collection of international luxury travel agencies. More than 1,500 GTC advisors are industry leaders in providing premium travel services to leisure travelers, corporate executives and the entertainment industry. GTC's combined global reach and leverage translate into value, recognition and preferential treatment for its world traveler clients.

This position will be an administrative and operational assistant supporting the launch and execution of our new advisor recruiting and onboarding program, plus the ongoing operational needs of our existing advisors. This role should be positioned as an embedded support resource for ITKE leadership, with the ability to learn the business quickly and manage the administrative and operational tasks required to move the program forward efficiently.

Responsibilities

Administrative support for recruiting and onboarding workflows, including scheduling, tracking progress, coordinating with internal departments, preparing materials, and ensuring smooth milestone execution.
• Operational support for current advisor needs, such as managing supplier communication, deploying supplier promotions, assisting with the supplier calendar, and coordinating timely information flow to advisors.
• Meeting and calendar coordination, including scheduling across multiple stakeholders, preparing agendas, taking notes, and managing follow-ups.
• Template and document creation, including building standardized onboarding materials, checklists, internal process guides, communication templates, and program documentation as needed.
• Support in developing and executing training opportunities, such as coordinating sessions, managing attendance, and assisting with content organization.
• Support event planning team with logistics, coordination, communication, budgeting and on-location support as needed.
• Maintaining necessary progress reports and tracking key operational metrics.
• General administrative support to the SVP, including assisting with ongoing business needs, cross-functional coordination, and administrative follow-through as needed.

• Highly organized, proactive, and detail-oriented.
• Strong administrative and project coordination skills; ability to manage multiple priorities.
• Comfortable learning industry tools (Advisor OS, SION, marketing and communication systems).
• Strong written and verbal communication skills; able to interact professionally with advisors, suppliers, and internal stakeholders.
• Willingness and ability to learn travel advisor business and internal systems quickly
• Comfortable working in a fast-paced, high-growth environment
• Willingness to travel as needed
• Experience with scheduling, budgeting, operations or program coordination a plus

PAY AND BENEFITS

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay. The salary range posted represents the pay range for U.S. candidates. If the job posting indicates that the role is available for international candidate consideration, the salary range will be based on the local market for the country where the candidate would be working.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company's financial goal achievement and individual performance.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

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