Contract and Vendor Manager

MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!

Title: Contract and Vendor Manager

$70,000 - $85,000 / Posted Thru: 12/21/2025

Location: Remote/Virtual - Some In-Person Work Required

Must Live and Work in Michigan

Purpose: The Portfolio Manager is responsible for the end-to-end lifecycle of vendor and partner agreements that support the Business Solutions Group's clients and operations. The Portfolio Manager plays a critical role in overseeing a portfolio business and is responsible for building new business for the program. The ideal candidate is detail-oriented, collaborative, and fluent in healthcare and nonprofit standards, with a strong ability to solve problems and take initiative while balancing risk management with mission-driven execution.

Duties and Responsibilities:

• Partner with the Program Director to guide the development of program goals, objectives, and strategies.
• Contract Lifecycle Management: Draft, create competitive and noncompetitive request for proposals, review, negotiate, and finalize contracts, statement of work (SOW), Business Associate Agreements (BAA), grant sub-awards, data use agreement (DUA), and service agreements. Maintain a centralized contract repository and track milestones, forecast expenses and lapses, monitor budget and manage amendments and produce desired outcomes.
• Subcontractor Relationship Management: Serve as the primary point of contact for subcontractors; facilitate issue resolution, monitor performance, and provide management that create desired outcomes.
• Project Management: Develop project plans and timelines for contract implementation; monitor progress, risks, and dependencies, and budget.
• Prepare client informed SOWs and manage BAAs ensuring compliance with client needs, MPHI needs, privacy and HIPAA requirements.
• Provide a thorough understanding of federal and state funding requirements.
• Financial Stewardship & Invoicing: Validate invoices against contract terms, work with subcontractors on issues, process invoices for payment, track and forecast budgets, and support monthly, quarterly and annual financial reporting.
• Quarterly Reports & Compliance Tracking: Prepare quarterly vendor and contract performance reports; identifying and maintaining compliance documents and support audits.
• Risk Management & Policy Alignment: Identify and mitigate risks; ensure subcontracts conform to Program and MPHI policies and applicable laws.
• Manage and review documentation for compliance, ensure version control, and support auditing and monitoring.
• Coordinate with Legal/Compliance to algin agreements with policy, privacy and legal standards.
• Create new business by identifying, assessing, and pursuing new business opportunities that align with BSG goals and objectives.
• Create and conduct presentations as needed to audiences that may include clients, external and internal partners, conference attendees, public health professionals, business associates, and other audiences as assigned.
• Facilitate meetings
• Identify opportunities for collaboration across MPHI.
• Build strong relationships with current clients and partners and identify other potential areas of partnership and project growth.
• Always represent the best interests of MPHI
• All other duties as assigned.

Qualifications/Requirements:

Education: Bachelor's degree in Business, Finance, or a related field.

Experience: 3-5 years' experience in portfolio administration, procurement, subcontractor management, grants/contracts, or project compliance.

Important Skills and Characteristics:

• Experience drafting/negotiating SOWs, BAAs, and managing amendments and renewals.
• Familiarity with IRB processes and compliance requirements.
• Familiarity with HIPAA compliance requirements
• Strong project management skills
• Proven record of business development
• Experience interpreting and operationalizing contract terms and SOWs.
• Excellent time management skills
• Excellent organization, documentation, and stakeholder communication skills.
• Familiarity with procurement, braided funding, and grant funding.
• Project Management Certification is strongly preferred.

Work Environment and Physical Requirements: Job may require moderate physical effort including lifting materials and equipment of less than 25 pounds and involves viewing a monitor screen 75% of the time. Standard office environment with flexibility for remote working.

RESPONSIBILITY FOR THE WORK OF OTHERS: No assigned responsibility.

IMPACT ON PROJECTS, SERVICES AND OPERATIONS: This position has a direct impact on the quality of services provided by MPHI to MDHHS.

REQUIRED COMMUNICATION:

Contact Person/Group	Frequency	Purpose
Supervisor	Daily	Supervision
Internal Partners	As Needed	Collaboration
External Stakeholders	As Needed	Collaboration

For purposes of employment standards, this classification is "Exempt" from overtime provisions of the fair Labor Standards Act.

MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!

MPHI is an EEO employer that participates with e-verify.