New

Program Support Coordinator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Dec 12, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Support Coordinator
Job Category	Staff & Executive - Administrative & Support - General
Department	The Institute for Nicotine and Tobacco Studies
Overview	The Rutgers Institute for Nicotine and Tobacco Studies (formerly Rutgers Center for Tobacco Studies) is undergoing dynamic and transformative growth. The Rutgers Institute for Nicotine and Tobacco Studies is one of the nation's leading tobacco focused research centers and its faculty have received over $50 million in extramural funding over the past two decades. The Institute's efforts are focused on their mission of reducing and ultimately eliminating, tobacco-related morbidity and mortality. Five Centers or Programs currently operate at the Institute including a Tobacco Center for Regulatory Science, the Center of Excellence for Rapid Surveillance of Tobacco, the Tobacco Dependence Program, a Tobacco Industry Marketing Program, and a Tobacco Control Law & Policy Resource Center.
Posting Summary	Rutgers Institute for Nicotine & Tobacco Studies, located in New Brunswick, NJ is seeking a Program Support Coordinator. This position coordinates faculty related operations for the Office of the Director, including faculty recruitment, annual evaluations, reappointments and promotions, awards and mentoring committee. The position provides administrative support to Institute Directors to provide the highest level of service to support Institute faculty. Duties include: Provides administrative support to Institute Director, Deputy Director, Associate and Assistant Directors for faculty related activities. Meets regularly with Institute Leadership to discuss current issues and problem-solving strategies for Institute including completing current projects in order of priority. Responsible for coordinating and providing administrative and analytical services related to faculty affairs for the Office of the Director; Oversees day-to-day operations for smooth functioning. In collaboration with partner schools/department, facilitates compliance with all procedures and coordinates timely completion of all aspects of the hiring process and onboarding. Stays current for faculty affairs policy changes and implementing and communicating them accordingly. Serves as a liaison between the Institute and partner schools/departments and other administrative units such as Rutgers Health Faculty Affairs, and Human Resources, resolving problems and responding to inquiries that arise.
FLSA	Exempt
Grade	26S
Salary Details
Minimum Salary	74332.000
Mid Range Salary	89311.000
Maximum Salary	106121.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	37.5
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires a Bachelor's degree in a relevant field, or an equivalent (4 years full time) relevant professional level administrative experience. Plus three years of relevant professional level work experience in an administrative function. Excellent communication and interpersonal skills Professional aptitude for using Microsoft office computer programs
Preferred Qualifications	Experience with facilitating faculty affairs
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2558
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement