HVAC Facilities Coordinator

Keep Comfort on Track: Become Our HVAC Facilities Coordinator

A high-impact role for the detail-driven professional who knows how to keep commercial HVAC operations running smoothly.

A nationally recognized facilities solutions provider is seeking a skilled HVAC Facilities Coordinator to support a major client account and ensure the timely completion of HVAC work orders. This position is ideal for someone who thrives in a fast-paced, service-focused environment and brings a strong understanding of commercial HVAC operations. If you're organized, proactive, and confident managing service providers, this hybrid opportunity offers both stability and growth.

Hours & Pay

• Pay Range: $30.00-$31.00 per hour
• Schedule: Monday-Thursday onsite (hybrid model), Friday work-from-home
• Hours: 8:00 a.m. - 5:00 p.m.
• Employment Type: Direct hire

Employee Benefits

As a direct-hire employee, you'll gain access to a comprehensive benefits package designed to support your personal and professional well-being. This includes competitive medical, dental, and vision coverage, life and disability insurance, paid time off, paid holidays, a 401(k) savings plan with company match, professional development opportunities, employee assistance programs, and additional resources to help you build a long-term, rewarding career with a respected industry leader.

Key Responsibilities

• Review and analyze Excel-based work order data to prioritize communication with HVAC service providers
• Conduct frequent phone and email outreach to obtain status updates and ensure on-time work order completion
• Update work orders in the internal system to accurately reflect current progress
• Coordinate with account teams regarding escalations, reassignments, and invoicing concerns
• Notify account representatives of any work order reassignments requiring action
• Provide dispatching support when customer service/dispatch personnel are unavailable
• Serve as the primary point of contact for HVAC service providers regarding designated accounts

Required Skills & Qualifications

• Associate degree or equivalent work experience
• Minimum of 2 years' experience in facilities maintenance, property management, or customer service
• Must have experience managing commercial HVAC service delivery
• Advanced proficiency with MS Excel, Word, and Windows-based applications
• Ability to type at least 50 WPM with strong written communication skills
• Professional, friendly, and capable of handling high-volume communication
• Strong critical thinking and problem-solving abilities
• Able to make sound decisions under pressure with limited input
• Punctual, reliable, and committed to maintaining a strong work ethic
• Bilingual English/Spanish preferred
• Must be able to work effectively in both office and remote settings with a reliable hardwired internet connection

Take the Lead in HVAC Coordination

If you're ready to step into a role where your communication skills, HVAC knowledge, and attention to detail make all the difference, this could be your next career move. Click Apply Now to be considered.

After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.

Advantage xPO matches skilled talent with top employers across a wide range of industries. Let's find the right fit for you.

Advantage xPO is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Advantage xPO offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Advantage xPO is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.