Administrative Assistant

GFT is seeking a Administrative Assistant to join our Team in Raleigh, NC! This role follows a hybrid work model, requiring regular attendance at our Raleigh office.

GFT's professionals bring unparalleled expertise to tackle the most challenging geotechnical assignments. We deliver innovative solutions for foundations, earth structures, groundwater resources, dams, underground construction, and building sites. We excel in designing building and transportation infrastructure, addressing landslides, sinkholes, mine subsidence, slope stability, and seepage issues.

What you'll be challenged to do:

Provide administrative support and to the Transportation Business Group Leadership team and staff. This role is responsible for managing logistics for professional society meetings, conferences, and high-level client events, as well as supporting various business development initiatives. The position collaborates closely with both internal teams and external partners to ensure seamless execution of events, various deliverables, and executive administrative support tasks. The ideal candidate is a quick learner, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

In this capacity, the successful candidate will be responsible for the following:

• Coordinate logistics, payments and registrations for various events such as conferences, professional organizations society meetings, golf events, galas, dinners, seminars and trainings for business group leadership and staff.
• Assist with various deliverables for conferences and events, including coordination with the Corporate Marketing team to order swag and other materials to ensure exhibit booth readiness.
• Support various initiatives, including sending logos and advertising materials, ordering branded swag, and creating booth manning schedules.
• Ensure all deliverables are met for conferences and trade shows.

• Assist with management of the full cycle of the WTS Partners Program and Agency Partners Program (NCDOT, City of Raleigh, City of Durham) including:
• Assist with fundraising, issuing invoices and ensuring payments are received
• Sponsorships' benefits management,
• Event tickets distribution,
• Advertising & article requests,
• Coordinating Sponsor social media posts,
• Coordinating with membership lead on memberships management,
• Managing luncheon sponsorships & creating PowerPoint slides,
• Ordering signage for events and other materials.
• Support with internal WTS initiatives, events and processing invoices for membership dues.

• Provide executive support to senior leadership, including calendar management, expense processing, conference and event registrations, travel booking, hotel accommodations, restaurant reservations and ad hoc requests.
• Support Senior Leadership with strategic initiatives as a WTS Board Member & Fundraising Chair, and ACEC NC President duties, which include conference planning support and event planning assistance.
• Organize and manage the logistics for high profile premier client socials & other events from planning to execution, including;
• Food and venue selection & booking,
• Sending guest invites, managing registrations and creating name tags,
• Day of logistics on-site & hosting, including guest check-in & parking tickets validation
• Coordinate logistics with venue or restaurant staff,
• Distribution of branded swag items,
• Coordinating project codes for time charges and expense processing.
• Order awards and other supplies for meetings, events and galas, including handling shipping logistics as needed.
• Assist with logistics and coordination for other Professional Society Organizations meeting needs as needed.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Raleigh, NC
Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time
Salary Range:
Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants"
Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.