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Accounting Coordinator

Aloha Petroleum, LTD
United States, Hawaii, Honolulu
Nov 12, 2025
The Accounting Coordinator will be responsible for daily accounting and analysis to support the accounts payable and retail accounting team. The essential duties of this position are designed to ensure that retail store purchases, sales and inventory activities are captured accurately and timely. Key Responsibilities Provide exceptional customer service to internal and external customers via phone, email, and fax. Resolve a high volume of inquiries regarding vendor status, invoice/payment issues, and general A/P questions. Verify, match, batch, and code invoices Route invoices for appropriate approval and ensure compliance with company policy and accounting standards. Reconcile vendor statements and research discrepancies to ensure accounts remain current. Support vendor setup, maintenance, and related database accuracy. Assist with managing the daily process and account management for retail locations, and responding and resolving any issues quickly with the sense of urgency and satisfactorily Collaborate cross-functionally with Procurement, Accounting, and Operations teams to improve process efficiency. Assist with month-end closing, audit requests, 1099 maintenance, and financial reporting as needed. Support processing teams and participate in special projects, system initiatives as assigned by management. Required Qualifications High school diploma or equivalent required; Associate degree or higher in Accounting or Business preferred. 0-2 years of Accounts Payable, vendor management, or related accounting experience preferred. Strong understanding of A/P processes, including PO and Non-PO invoice workflows. Experience with PDI and/or Laserfiche systems strongly desired. Proficient with Microsoft Office (Excel, Outlook, Word); intermediate Excel skills preferred. Excellent verbal and written communication skills. Proven ability to multi-task and manage time effectively in a high-volume, fast-paced environment. Strong analytical and problem-solving abilities with keen attention to detail. Self-motivated, reliable, and able to complete tasks with minimal supervision. Team-oriented, with a strong sense of integrity, accountability, and professionalism. Working Conditions Typical office environment with prolonged periods of sitting or standing. Must be able to manage multiple priorities and meet tight deadlines. Occasional travel or visits to industrial/manufacturing sites may be required. Exposure to various materials or conditions may occur, with required use of appropriate PPE when necessary.