IRB Coordinator - Surgery

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Jan 07, 2026
IRB Coordinator - Surgery IRB Coordinator - Surgery EXTENDED SEARCH: January 6, 2026 Hiring Department: Surgery Location: Chicago, IL USA Requisition ID: 1037497 Posting Close Date: January 6, 2026. For Fullest consideration apply by December 30, 2025. Salary: The budgeted salary range for the position is $60,000.00- $85,000.00. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs. About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Summary The Department of Surgery at the University of Illinois Chicago is seeking an IRB Coordinator. The IRB Coordinator provides regulatory expertise, guidance, and administrative support to the Department of Surgery Research Director Institutional Review Board (IRBs). Attains and maintains comprehensive and up-to-date knowledge of human subject research protections and IRB operations including new or revised regulations and guidance issued by the Office for Human Subject Protections (OHRP), the Food and Drug Administration (FDA), the State of Illinois, and other regulatory agencies as applicable. Serves as a subject matter expert providing guidance and training to researchers, faculty, staff, students. Duties & Responsibilities Serve as a subject matter expert by educating, consulting, and guiding researchers, faculty, staff, and students in the design and conduct of human subject research to ensure compliance with federal and state regulations and UIC policy. Advise and assist research personnel in preparing research protocols and subsequent submissions for IRB review. Attain and maintain comprehensive and up-to-date knowledge of human subject research protections and IRB regulations as contained in 45 CFR 46, 21 CFR 50 & 52, and other applicable federal and state regulations. Educate and guide staff members on the federal and state regulations and UIC policies governing human subject research. Prepare research protocol submissions to ensure that individual research protocols involving human subjects are in compliance with federal regulations, state laws and University policies and procedures for conducting research. Independently conducts and document administrative and regulatory reviews within the context delegated by the IRB chair. Compose reply letters that accurately communicate and document the determinations, describing any/all revisions required by the PI in order to secure IRB approval. Maintain IRB-required record keeping and prepare correspondence to UIC investigators, study sponsors, and regulatory agencies that document the determinations of the IRB. Protocol Management: Coordinate the readiness of clinical research trials by overseeing the study activation process (form and support sponsor relationships, ensure the receipt of documents and supplies, secure initial PRC (Protocol Review Committee) and IRB (Institutional Review Board) approval and, if required, FDA application approval, and activate the study in a timely manner per institutional guidelines). Assist in the close-out of each trial, ensuring the completion of all clinical, data management, investigational pharmacy, and regulatory tasks, followed by the proper archiving of study documents. Collaborate with Principal Investigators, clinicians, research staff, and other institutional officials to continually assess the clinical research trial portfolio and suggest adjustments when necessary. Ensure proper reporting of serious adverse events and protocol modifications as required by the UIC IRB, the National Cancer Institute's Central IRB, the Cancer Center's Protocol Review Committee, the FDA, and grant sponsors; notify and inform physicians, clinical and research staff, and applicable affiliates of the impact on the research and patients enrolled at UIC. Assist in maintenance ClinicalTrials.gov entries for trials managed by the OCTO. Supervisory & Collaboration: Coordinate and oversee the conduct of clinical protocols by supervising all regulatory staff, including student employees when applicable. Establish and facilitate relationships with clinicians, staff, and community resources to ensure research needs are being met within the Department of Surgery. Keep current on legislation, rules, regulations, procedures, and development; educate physicians and staff regarding change as related to clinical research protocols, university staff, affiliates, and patients. Monitor project developments on an ongoing basis. Propose and implement change as needed. Prepare study documents for submission to the Institutional Review Board (IRB), sponsor or other regulatory authority and correspond with them as needed. Create and review documentation for institutional IRB approval of: protocols, investigators, and research staff to open and/or continue participation in research protocols from national clinical trials, industry, external agencies, and internal sources. Review IRB approved documents to ensure accuracy before protocols are implemented. Maintain accurate, complete and current information in appropriate format and databases to track Human Subjects Protection and other IRB-related training of the Department of Surgery staff in compliance with federal, UIC and sponsor guidelines. Maintain effective communication with the Department of Surgery and research staff and the Office for the Protection of Research Subjects (OPRS) to resolve any issues. Prepare responses to IRB and sponsor questions as needed. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Bachelor's degree in Biomedical, Health Sciences, Social sciences or related field A minimum of 1-2 years of experience directly related to human subject research or 2-4 years of experience in a related area required. Preferred Qualifications Master's degree in a health care or regulatory related field desired. Certification as an IRB Professional (CIP) desired. Knowledge of the federal regulations and guidelines that govern the conduct of research involving human subjects, including 45 CFR 46 and 21 CFR 50, 56, 312 and 812. Demonstrated analytical skills to gather, interpret, organize and present compliance related data. Demonstrated success working collaboratively with interdisciplinary teams of external and internal individuals. Well organized, high energy, effective at multi-tasking, self-motivated. Strong interpersonal and communication skills Knowledge of basic information systems (Word, Excel, Adobe, and other database applications) This job description reflects the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Nothing restricts management's right to assign or reassign duties and responsibilities to this job at any time. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. The university provides accommodations to applicants and employees. 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