Accounts Payable

Summary

The A/P Accountant is responsible for managing and processing the organization's outgoing financial transactions. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal policies and external regulations. The A/P Accountant works closely with vendors, internal departments, and the finance team to resolve discrepancies, reconcile accounts, and support month-end closing activities. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this role.

Success Criteria & Measurement

• Performs all work in a timely manner as designated by the Assistant Controller and Senior Accountant
• Accurately completes projects, paperwork, and reports, submitting items as required and maintains project data in an organized manner
• Works with limited supervision
• Always maintains professional conduct, particularly when interacting with customers

Responsibilities

• Ensure packing slips are attached to invoices before processing payment.
• Map invoices to project as required.
• Comparing purchase orders, prices, terms of payment and other charges ensuring they match invoices. Request for corrections when necessary.
• Process and review all vendor invoices for accuracy and prompt payment.
• Review the vendor's monthly statement and update our records on Infor ERP.
• Ensure all Purchase Orders and other daily transactions have the accurate GL code.
• Respond to vendor questions AP related issues.
• Respond to inquiries from the Buyer on outstanding Payments.
• Identify duplicate invoices and liaise with vendors for necessary corrections.
• Daily cleanup of the AP inbox by moving processed emails to their respective folders.
• Reconcile and ensure Linde's Invoices and Gas Spreadsheet are up to date.
• Ensure Equipment invoices are updated on the Spreadsheet.
• Maintaining relationships with new and existing vendors

Qualifications