Executive Administrative Assistant

This position is responsible for supporting the Performance Coatings Executive Leadership team with administrative duties, special projects, spreadsheets, and other duties as assigned. Administrative functions include, but are not limited to proactively maintaining executive calendar, global travel schedules, coordinating meetings, answering phones, opening mail, expense reports, processing invoices, data entry, conference calls, time and attendance (UKG), copies, typing and distribution of memos, and other reports and presentations as needed. Coordinates and performs administrative functions such as typing, processing and correspondence and maintaining executive files as appropriate.

Additional Information

Job duties include contact with other employees and access confidential and proprietary information and/or other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company's staff, employees, and business relationships.

• Provide balanced support services to a diverse executive management team under tight deadlines
• Manage the purchasing and stock of department supplies
• Coordinate with facility management on the appearance and working order of the department itself, including cleaning, repairs, office/cubicle changes and telephone
• Partner with management on the coordination of new hires, including desk assignment, phone, badge/security access, systems access, etc.
• Arrange all department meetings as requested, including but not limited to weekly department staff meetings, department-wide meetings, and other events
• Proactive calendar management for day-to-day meetings, travel, etc. Partner with other executive administrators in the company to accommodate guests needs
• Manage transportation, travel, meals, activities, and presentations as required. Knowledgeable of international travel guidelines, work visas, etc.
• Update department/division shared information sites (sharepoint, & TEAMS)
• Management and payment of invoices through internal AP systems
• Planning & coordination of local site special events (company picnic, veterans day event, townhalls, holiday lunches, etc.)
• Manage and submit expense reports within policy deadlines
• Manage personalized communications for celebrations, service anniversary recognition, etc.
• Managing tickets available for company contract with sporting events

Minimum Requirements:

• Must be at least eighteen (18) years of age
• Must be legally authorized to work in the country of employment without needing sponsorship for employment work visa status now or in the future (e.g., OPT, CPT, H1B, EB-1,etc.)
• Must have high school diploma or GED
• Must have two (2) years of experience working in an administrative capacity or performing administrative functions

Preferred Qualification:

• Have a bachelor's degree or higher
• Have five (5) years of experience working in an administrative capacity or performing administrative functions