Contract Services Coordinator

The University of California (USC) is a leading private research university located in Los Angeles - a global center for arts, technology, and international business. As the city's largest private employer, we offer the opportunity to work in a dynamic environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Community - the faculty, staff, students, and alumni who make USC a great place to work.

Capitalizing on over 140 years of history and tradition in downtown Los Angeles, the University of Southern California (USC) has embarked on an unprecedented period of expansion. USC is now poised to take its place as the preeminent research institution of the 21st century and we are looking for skilled, motivated professionals to help forge the future of higher education.

USC's Facilities Planning and Management (FPM) department is seeking a Contract Services Coordinator to join its team!

The Work You Will Do:

The Contract Services Coordinator assists with planning and coordinating assigned services contracts. Reviews contract agreements to ensure contracted services are provided. Assesses service quality to ensure compliance with university policy and procedures, federal and state laws and regulations, and contract specifications. Administers, extends, negotiates and terminates standard contracts.

The Contract Services Coordinator:

• Prepares contract documents, amendments and other documents related to specific projects or services for the department. Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.
• Routes documents for internal approval and external signature. Assures routing approval and executed documents are uploaded to department's project management information system and properly distributed. Reviews contract request documentation for completeness. Reviews certificate of insurance documentation to verify compliance with contract requirements.
• Communicates with project managers, consultants, architects and contractors in order to obtain necessary information to create contract documents. Assists new vendors with requirements of the procurement process. Liaises with customers to discuss and address service issues. Identifies possible impacts or outcomes and presents recommendations.
• Maintains contract logs. Tracks master agreement expiration dates. Issues amendments extending contract documents. Develops and maintains internal database system to monitor and track contract services activity and information. Maintains statistical information regarding contract services and generates reports, as needed.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The ideal candidate for the position of Contract Services Coordinator has the following:

• Associates degree; however, combined experience/education as substitute for minimum education. Bachelor's degree is preferred.
• At least 5 years of experience in construction industry contracts.
• Ability to comprehend contract language.
• Facilities construction/maintenance contract administration experience is a plus.
• Demonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts.
• Customer service experience.
• Proficiency in Microsoft Office, Adobe Acrobat Professional and AdobeSign or DocuSign is necessary; Preferred PMIS (Project Management Information System) knowledge; E-builder or other similar document control systems experience is a plus.
• Excellent written and oral communication skills and attention to detail are required.
• Comprehensive understanding of current laws and regulations covering contractual agreements preferred.
• Experience coordinating contracts in a university environment preferred.

Hourly Range:

The hourly rate range for this position is $40.54 - $45.38. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

About Facilities Planning and Management (FPM):

FPM is a group of innovative and talented professionals who provide high quality facilities construction, operations and maintenance services in support of education and research at USC. FPM is committed to being fully responsive to the needs of faculty, students, staff and university guests, who are our customers. FPM strives to cooperate fully with all campus constituents to provide functional and efficient facilities for the University. FPM values integrity, excellence, well-being, open communication, and accountability. Join us - apply today!

Minimum Education:
Associate's degree.
Combined experience/education as substitute for minimum education

Minimum Experience:
5 years of construction industry contracts.
Combined experience/education as substitute for minimum education

Minimum Field of Expertise:
- Ability to comprehend contract language.
- Facilities maintenance and contract administration
- Demonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts.
- Customer service experience.
- Proficiency in relevant scanning and imaging applications (e.g., Adobe Acrobat Professional).
- Excellent written and oral communication skills.

Minimum Education:
Associate's degree.
Combined experience/education as substitute for minimum education
Minimum Experience:
5 years of construction industry contracts.
Combined experience/education as substitute for minimum education
Minimum Field of Expertise:
- Ability to comprehend contract language.
- Facilities maintenance and contract administration
- Demonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts.
- Customer service experience.
- Proficiency in relevant scanning and imaging applications (e.g., Adobe Acrobat Professional).
- Excellent written and oral communication skills.