Executive Assistant to the Vice President of Student Affairs at CSU San Marcos

Another Source's client, Cal State San Marcos has an immediate opening for an Executive Assistant to the Vice President of Student Affairs.

The mission of the Division of Student Affairs at California State University San Marcos (CSUSM) is simple yet powerful: to transform lives, one student at a time. The division supports student success from admission through graduation and beyond, offering programs that foster leadership, wellness, civic engagement, and holistic growth. Learn more about Student Affairs: https://www.csusm.edu/sa/about/index.html

This role directly supports Dr. Viridiana Diaz, Vice President for Student Affairs. Dr. Diaz brings over two decades of experience advancing student success and building inclusive campus communities. Learn more about Dr. Diaz here: https://www.csusm.edu/sa/about/about_vpsa.html

Your Day Will Likely Include:

Executive-Level Support ( 60%)

Serve as the central hub for the Office of the Vice President for Student Affairs, ensuring effective communication and workflow.

• Manage and prioritize the Vice President's schedule, meetings, and initiatives with professionalism and discretion.

• Prepare briefings, talking points, reports, and presentations for high-level campus meetings and initiatives.

• Plan and execute divisional events, meetings, and conferences.

• Conduct research, analyze information, and draft correspondence and reports.

• Handle confidential matters with sound judgment and integrity.

• Coordinate travel logistics and related documentation.

Office Management & Student Staff Leadership ( 40%)

• Oversee daily operations within the Office of Student Affairs to maintain efficiency and a positive work environment.

• Recruit, hire, train, and supervise student assistants.

• Manage office systems, procedures, supplies, and resource allocation.

• Streamline administrative processes and identify improvements.

• Provide leadership and coordination for timekeeping and operational compliance.

Experience You Will Bring To The Organization: Required:

• Bachelor's degree in a related field and at least three years of directly relevant experience, or an equivalent combination of education and experience.

• Excellent organizational, analytical, and communication skills.

• Ability to manage multiple priorities with discretion and independence.

• Experience handling confidential information and sensitive issues.

• Strong command of Microsoft Word, Excel, Outlook, and research tools.

• Demonstrated problem-solving skills and initiative.

Preferred:

• Experience providing executive-level support in higher education or a comparable environment.

• Familiarity with university systems, governance, and administrative processes.

*This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks, and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

*Must participate in required campus trainings including, but not limited to, Data Security and FERPA training and CSU's Gender Equity and Title IX training.

*This position is required to complete the CSU's Discrimination Harassment Prevention Program for Supervisors and/or Leads.

The anticipated annual base salary range for this position is $78,000/year plus the awesome CSU Benefits.

Why a career with CSU is for You

The CSU system offers a comprehensive benefits package designed to meet you whereyou'reat in lifeand typically adds 30-35% to your total compensation package. Benefits Summary:https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

• Emphasis on maintaining a healthy work-life balance with ample PTO and flexibility, which includesup to 24 vacation days per year(based on employeegroup/or services).

• Enjoy the vibrant campus life with access to athletic and gym facilities, renowned sporting events,artist events, and world-renownedspeakers.

• Numerous professional development opportunities to advance your career including tuition waiversfor yourself, a spouse, registered domestic partner or an eligible dependent child acrossany of the23 CSUcampuses.

• Two different retirement plans catered to fit your personal saving goals: CalPERS Retirement Planor403(b) Supplemental Retirement Plan (Similar to a 401k plan)

• Medical benefits tailored to support various lifestages

• We recognize that transportation to and from work can be expensive andwe arehere to help support you with pre-tax commuter benefits.

Another Source works with their clients, on a retained project basis. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

Equal Employment Statement

The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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