New

Secretary I

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Oct 10, 2025

Position Details

Position Information

Recruitment/Posting Title	Secretary I
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	UBHC-Brief Treatment-PISC-ZT0903
Overview	Rutgers University Behavioral Health Care ( UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers is interviewing for this position during our hiring event on Wednesday, October 15, 2025, and we will be extending offers immediately following successful interviews! To schedule an interview, please apply to this posting and contact Christina Clemente at 732-235-7444 or *cmc783@ubhc.rutgers.edu* . Our hiring event will be held at 1260 Randolph Road, Plainfield, NJ 07060 from 8:30 a.m. to 3:00 p.m. Walk-ins are welcome. Rutgers, The State University of New Jersey, is seeking a Secretary I for the Brief Treatment Department within University Behavioral Healthcare. As the executive or senior level secretary, provides high level secretarial and administrative services for the Outpatient/Inpatient Services office. Coordinates the activities for assigned projects and programs. Among the key duties of this position are the following: Completes typing from tapes or drafts with 90-95% accuracy and ensures completion of typing assignments in accordance with established Unit format as observed by supervisor and feedback from staff. Coordinates meeting arrangements on an as-needed basis in a professional and courteous manner as noted by supervisor. Maintains records and generates reports needed for efficient operation of the department. Within established guidelines, completes payroll timesheets on a biweekly basis with 90-95% accuracy as evidenced by feedback and supervisory observation. Greets all callers in a prompt and courteous manner as observed by supervisor and evidenced by feedback from staff, visitors, and callers. Answers incoming telephone calls promptly and refers to appropriate party as observed by supervisor and indicated by feedback from staff.
FLSA	Nonexempt
Grade	200
Salary Details
Minimum Salary	29.910
Mid Range Salary	30.410
Maximum Salary	31.320
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	9a-5p
Standard Hours	35.00
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
Union Description	Teamsters 97
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program. College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in typing and word processing skills required. Microsoft Office experience required. Good external and internal customer service skills.
Preferred Qualifications	Knowledge of PeopleSoft and procurement policies and procedures preferred. Bilingual skills (English/Spanish) preferred.
Equipment Utilized
Physical Demands and Work Environment	Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls. Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the work day with client crisis occurring frequently. Ongoing contact with patient population.
Special Conditions	Preemployment and random drug screening required.

Posting Details

Posting Number	25ST2178
Posting Open Date
Special Instructions to Applicants	Rutgers is interviewing for this position during our hiring event on Wednesday, October 15, 2025, and we will be extending offers immediately following successful interviews! To schedule an interview, please apply to this posting and contact Christina Clemente at 732-235-7444 or *cmc783@ubhc.rutgers.edu* . Our hiring event will be held at 1260 Randolph Road, Plainfield, NJ 07060 from 8:30 a.m. to 3:00 p.m. Walk-ins are welcome.
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Off Campus
City	Plainfield
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement