Office Operations Associate

Position: Office Operations Associate

Division: Operations

Location: New York City

Reports to: Director, Human Resources

Company

Allied Sports launched in 2019 with a singular mission - to lead modern marketers in the undeniable shift from Sponsor to Storyteller. Today, we are an independent, full-service agency operating from the Allied Global Marketing network. Led by industry veterans with a rookie spirit, our award-winning team helps buyers and sellers in sports find, negotiate, and activate high-performing partnerships. Sports Business Journal named Allied Sports one of the Best Places to Work in Sports in 2023 and 2024, and Front Office Sports named the agency among the Best Employers in Sports for 2024.

At Allied Sports, we let our values speak louder than our value proposition. We begin every weekly all-

company meeting by reinforcing the organizational values that define what it means to be Allied.

• Driven - All grit, no quit. We love what we do and use that drive to help our clients win every day.
• Versatile - Built for change. We strive for continuous improvement; progress, not perfection.
• Meticulous - Do the corners because details matter. Little things done well make big things happen.
• Real - We lead with transparency and vulnerability to empower teammates who feel heard and seen.
• One - We, not me. We always put team first and find every opportunity to reward the assist.

The Opportunity:

The Office Coordinator is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Performs all front office activities, including reception, mail, deliveries and facilities. Assists with internal office moves and provides arrangements for office meetings.

This role will also act as a conduit for learning and visibility into client services. The office coordinator will take part in the Allied Sports Inaugural rotational training program that will expose them to departments including: Partnership Marketing, Partnership Development, Strategy and Solutions, Accounting, Finance and Operations.

Responsibilities:

• Oversee general office administration
• Act as company concierge to employees that may need help with travel, supplies, meetings, etc.
• Primary point of contact for clients and guests visiting and calling the office.
• Open and close the office Tues-Thursday.
• Answer phones; transfer and assist with conference calls; handle queries from the public/clients.
• Order kitchen and office supplies, maintaining a strong relationship with all building vendors.
• Stock and organize kitchens and common areas.
• Participate in Client Services rotational program.
• Assist with invoices and ensure they are delivered to Accounting in a timely manner (as needed).
• Assist with projects on as-needed basis.
• Work with HR Director to coordinate company events.
• Ensures HR Director is well-informed of all office-related matters.

Qualifications

• 5-7 years of agency, brand, or sports marketing experience
• Strong background in marketing communications, social media management, and content development
• Proven experience managing client relationships and delivering integrated marketing campaigns
• Excellent communication, presentation, and organizational skills
• Ability to balance strategic thinking with hands-on execution
• Passion for sports, culture, and brand storytelling

Considerations

• Base Salary - $67,000-70,000+ (based on experience)
• Hybrid schedule: Office in New York, NY with 3 days in-office (Tues-Thurs) and 2 days remote (Mon & Fri)

Base Salary represents the salary range that Allied Sports, in good faith, might be willing to pay for this job at the time of this posting. Actual base salary depends on several factors, including market dynamics, location and region, experience, specialized skills/training (education), and level of responsibility. Allied Sports expects to hire for this position near the middle of the range. Allied Sports would consider paying a salary or rate near the higher end of the range only in truly exceptional circumstances, where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position.

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