New

Administrative Assistant Sr

Medical College of Wisconsin
parental leave, paid holidays, tuition reimbursement, 403(b)
United States, Wisconsin, Milwaukee
Oct 09, 2025
Position Description: As an Administrative Assistant Sr in Neurosurgery, you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction. Primary Functions Anticipate and initiate action regarding administrative functions. Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Manage faculty and APP calendars, including meeting coordination, adding clinical responsibilities and call-schedules, and pre-emptively identifying conflicts. Ensure faculty and APPs are apprised of the day's activities and any changes that may occur. Demonstrate proficiency in digital collaboration platforms (e.g., Microsoft 365, Zoom, Teams) to manage complex calendars, create shared materials, and support distributed work. Prepare agendas, presentations, and meeting materials; take and disseminate minutes as needed. Use advanced software functions to create templates, macros, and formatted documents. Compose professional correspondence, including documents containing confidential information. Screen calls and visitors; resolve complex inquiries and triage appropriately. Compile reports using data from multiple sources; support recruitment or onboarding processes as applicable. Process payments, requisitions, and invoices. Perform other miscellaneous administrative duties, such as responding to and triaging emails, distributing and responding to faxed information, and sorting and delivering mail. Assist in training of and act as back-up for other administrative staff. Other duties as assigned. Knowledge - Skills - Abilities Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem-solving skills. #LI-SN1 Preferred Schedule: M-F 8-4:30 Position Requirements: Minimum Required Education: High school diploma Minimum Required Experience: 5 years of experience Preferred Education: Associate degree Preferred Experience: Experience in academic medical center, health care, previous experience working with faculty or providers. Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Pet Insurance On campus Fitness Facility, offering onsite classes. Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a full list of positions see: www.mcw.edu/careers For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. .