New

UTS - Temporary Program Assistant at NC State

North Carolina State University

$20.00-$25.00/depending on expereince

United States, North Carolina, Raleigh

Oct 09, 2025

Position Information

Posting Number	PG195525TM
Position Number	48SM08
Position Type	Temporary
Essential Job Duties	The primary purpose of this role is to provide comprehensive programmatic, operational, and logistical support for the department's initiatives. This position plays a key role in coordinating events, managing communications, and maintaining organized systems that support the departments mission and strategic priorities. It serves as a point of contact for internal and external stakeholders, ensuring that all programs and engagements run efficiently. The role also supports the day-to-day operations of the department, contributing to a collaborative and effective work environment. Key Responsibilities: Program and Event Support Assist with planning and organizing workshops, convenings, and other program-related events led by the leadership and Research teams. Coordinate event supply orders, printing, and materials. Coordinate event logistics such as venue booking, catering, equipment setup, and attendee registration. Collaborate with presenters, vendors, and campus partners to ensure events run smoothly and effectively. Collect, maintain, analyze, and report data related to program participation and outcomes. Assist with notetaking, group facilitation, and AI related functions as needed. Administrative and Operational Support Administer the organization and scheduling of program events, team meetings, and stakeholder engagements. Manage correspondence, maintain organized records, and oversee program databases related to the operations. Provide support, including document preparation and filing, greeting visitors, and answering Center phones/voicemail. Manage packages/deliveries, inventory, and office supplies. Serve as building security liaison. Coordinate staff schedules and communications by maintaining weekly work/vacation schedules and managing conference room reservations. Gain operational knowledge and the ability to articulate the purpose of the Center including its mission, services, and measures of effectiveness in order to adapt processes, procedures and activities to meet needs Competency Breakdown: Program Knowledge - 20% Knowledge of higher education and precedents affecting programs. Operational knowledge and the ability to articulate the purpose of the program's organization including its mission, services, clients and measures of business effectiveness in order to adapt processes, procedures and activities to meet needs Program Administration - 20% Ability to carry out responsibilities under the direction of the Program Manager and Program Director, while maintaining accountability for assigned tasks within defined program areas. Ability to make decisions regarding the program expectations and direction to ensure program outcomes and timelines are met. Ability to analyze and develop information to monitor and measure work processes that support Elevate's mission Skilled in recognizing patterns and shifts within program operations, student services, and engagement efforts, and in offering actionable recommendations that strengthen Elevate's inclusive, person-centered approach Communication - 20% Ability to advise and consult with clients to ensure accuracy of the communication and understanding of the message. Ability to place messages in context with the organization's broader business perspective. Customer Service - 20% Ability to engage and act in the best interests of the organization by aligning service delivery with strategic goals and client's needs. Maintain professionalism within a student-centered environment, adhering to university guidelines and direction provided by the Program Manager and Director. Knowledge of the unique needs of clients and ability to provide responsive services/answers tailored to their requirements. Operational Support - 20% Ability to manage operational activity at the Center with high attention to detail and time management skills.
Is Time Limited	Yes
If Yes, Appointment Length	TBD
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS - Temporary Program Assistant at NC State

Requirements and Preferences

Work Schedule	Monday- Friday (8 AM- 5 PM) Hybrid
Other Work/Responsibilities	This position is anticipated to be primarily on-site (a minimum of 80% of the time), given the nature of the duties and responsibilities outlined in the job description, which require consistent in-person engagement and coordination. Office environment with some local travel required for events and meetings.
Minimum Experience/Education	Bachelor's degree or equivalent experience in education, social work, communications or related fields.
Department Required Skills	Bachelor's degree or equivalent experience in education, social work, communications or related fields. Experience in administrative roles, preferably in an educational setting. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in office software (e.g., Microsoft Office Suite, Google Suite) and familiarity with database management.
Preferred Years Experience, Skills, Training, Education	Experience in administrative roles, preferably in an educational setting. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in office software (e.g., Microsoft Office Suite, Google Suite) and familiarity with database management.
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$20.00-$25.00/depending on expereince

Recruitment Dates

Job Open Date	10/09/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/223873

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.