Executive Accounts Specialist

The Executive Accounts Specialist is a 75%-time position, reporting to the MAST International Program Manager. This position is a labor-represented position governed by the AFSCME Locals 3800 agreement. The office is based on the St. Paul campus of the University of Minnesota. Work schedule is flexible Monday through Friday, between 8:00 a.m. and 4:30 p.m., totaling 30 hours per week. Overtime and consecutive Sunday work are not conditions of employment.

Bargaining unit consideration begins on October 8, 2025 and ends on October 15, 2025.

The role of the Executive Accounts Specialist is critical in maintaining and documenting the financial operations of the MAST program. This includes the billing of fees, preparing and sending visa paper work to applicants, coordinating health insurance for trainees, and coordinating the host and trainee evaluation system. MAST adheres to the college financial procedures and systems and is responsible for the unit's reconciliation of accounts.

Responsibilities

Financial Management (50%)

• Manage billing for hosts and trainees
• Paying invoices
• Reconcile accounts, prepare reports

Administrative processes related to training program (35%)

• Sending, monitoring and tracking visa paperwork to applicants
• Enrolling and overseeing health insurance requirements for trainees

Impact Assessment (5%)

• Sending and tracking host and trainee evaluations

Other administrative support (10%)

• Database and program log entry and support

Required Qualifications

• High school diploma/GED and four years general accounts transaction experience. Training or education may be substituted for some of the years of experience.
• Experience in double-entry bookkeeping and accounting practices.
• Experience using accounting software.
• Experience in customer service.
• Experience working and managing databases
• Experience developing and implementing administrative processes
• Due to the role of Alternate Responsible Officer, must be a citizen or lawful permanent resident of the United States

Preferred Qualifications

• Previous University of Minnesota experience
• Business training or university level education.
• Experience working with international students or in an international setting.
• Demonstrated ability to collaborate and be a productive team member.
• Demonstrated ability to work independently.
• Good organizational skills.
• Strong interpersonal and communication skills.

College Overview

The College of Food, Agricultural and Natural Resource Sciences (CFANS) is composed of 27 programs: 14 undergraduate and 13 graduate programs in disciplines involving food, agricultural, and natural resource sciences. CFANS also has 10 research and outreach centers across Minnesota, plus the Minnesota Landscape Arboretum, the Bell Museum, and dozens of interdisciplinary centers that span the college, the university, and the globe. Undergraduate enrollment in the college is about 2000 students. CFANS students are well-prepared for a diverse, multicultural workforce through the college's emphasis on experiential, interdisciplinary, and intercultural learning; internships and global perspectives.

At CFANS, we aim to inspire minds, nourish people, and enhance the natural environment, and we believe that's only possible if everyone feels seen, heard and respected. Our College embraces equity and diversity and prioritizes purpose-driven scientific discovery in order for us to build a better tomorrow, together. We align with the University of Minnesota in providing equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

Department Overview

MAST is an international exchange program that combines a practical, hands-on, educational experience in agriculture with a classroom experience through the University of Minnesota. The mission is to improve global understanding by providing educational and cultural enrichment through international exchange. MAST International began in 1949 - one of the first programs of its type. Over 9500 trainees from more than 80 countries have participated in the MAST International program. The program is based on the St. Paul Campus of the University of Minnesota in the College of Food, Agricultural and Natural Resource Sciences.

Pay Range: $23.32 - $27.74 per hour; depending on education/qualifications/experience

Time Appointment Category: 75% Appointment (12 month)

Position Type: Non-Faculty Labor Represented Staff (AFSCME Unit 6 - Clerical)

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).