Faculty Affairs Professional II

Department faculty coordinators (DFC) are assigned multiple clinical departments within the University of Arizona College of Medicine - Phoenix. Under limited supervision, they work directly with their department chairs and faculty to ensure that their assigned departments complete all required faculty affairs-related tasks as requested by the Provost's Office, ABOR, Office of the Dean, LCME, AAMC, and the Office of Academic & Faculty Affairs (OAFA).

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Faculty Life Cycle:

• Responsible for managing the execution of all steps in the faculty life cycle for assigned department(s).
• Consults with department committees and leaders on initial title and promotion/tenure decisions; advises on current processes and policies.
• Advise prospective and current faculty of rank and track criteria; provide recommendations and training on process.

Faculty Affairs:

• Manage faculty annual review process for the College - and BUMG-employed faculty including ensuring completion of peer review committee and department chair evaluations.
• Collect data and prepare detailed report of department faculty involvement annually; collaborate with department chairs to decide on continued titling for new academic year.
• Serve as liaison to OAFA and external departments as needed.
• Responsible for maintaining institutional and departmental data in conjunction with university and office policies and processes.
• Collaborate with GME Office to provide DCC resident/fellow titles for assigned departments.
• Other duties as assigned.

Department Support:

• Facilitate conflict resolution for DCC faculty in assigned departments.
• Responsible for preparing department reports for accreditation and leadership purposes.
• Coordinate directly with department chairs and administrative team to facilitate department meetings.
• Develop and conduct training for department faculty.
• Oversee continuing medical education (CME) RSS events for assigned departments.
• Manage budget for department faculty-affairs needs.

Knowledge, Skills & Abilities:

• Proficient in MS Office (Word, Excel, PowerPoint).
• Experience providing excellent customer service.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information.
• Experience in managing multiple and competing demands/projects.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience working in an academic medicine setting.
• Experience working in Smartsheet.

Eva Ybarra

evaybarra@arizona.edu