Accounts Payable Analyst - Fenton, MO

Company Overview:

Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand-by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin and the Upper Peninsula of Michigan. We have been in business for nearly 100 years and are headquartered in Fenton, Missouri. For more information visit http://www.fabickcat.com/

Why Work For Us!

At Fabick Cat, you are beyond just an employee, you are a part of the Fabick family. A family that has worked so diligently to cement a legacy that was built over 100 years ago through a collective vision "To Ever Serve Our Customers Better". This legacy could not have been possible without first employing then developing the best and brightest talent the market has to offer. We believe it to be of the upmost importance to invest in our workforce by supporting and empowering employees to develop the necessary skills to become successful in their own career.... to become a legacy. Are you ready to join our family legacy to continue our existence as 'the greatest service organization of its kind' over the next 100 years? The Fabick family appreciates and values the ongoing commitment of its employees and is pleased to provide a highly competitive total compensation and benefits package.

Responsibilities:

Invoice & Payment Processing

• Analyze accounts payable transactions to ensure compliance with internal controls and accounting policies.
• Review invoice coding and approvals for accuracy and completeness.
• Upload invoices into accounting software using MS Excel and Macros.
• Ensure timely and accurate payments to vendors through effective system management.
• Check invoices for appropriate sales and use tax; make determinations as needed.

Vendor & Branch Coordination

• Manage incoming invoices from 40+ branches via the corporate inbox.
• Maintain accurate vendor records, including W-9s, tax IDs, and banking details.
• Communicate with branches regarding vendor inquiries, invoice discrepancies, and outstanding balances.
• Build and maintain strong relationships with internal teams and external vendors to ensure account balances remain current.
• Address branch inquiries related to invoices or payments in a timely and professional manner.

General Ledger & Compliance

• Maintain working knowledge of general ledger accounts to identify and correct coding errors.
• Assist with period-end accruals and ensure proper documentation is maintained.
• Research paid and unpaid invoices, including cleared check inquiries and voids.
• Support external audits by providing documentation and responding to auditor requests.

Process Improvement & Ad-Hoc Support

• Identify errors, resolve discrepancies, and recommend process enhancements.
• Contribute to the development and refinement of AP policies, procedures, and workflows.
• Manage ad-hoc tasks and special projects as assigned.

Equal Employment Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities

Qualifications:

• Associate or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 1+ years of Accounts Payable experience in a corporate or multi-branch environment.
• Familiarity with and adherence to standard accounting principles and control practices.
• Strong analytical, organizational and prioritization skills.
• Proficiency in Microsoft Excel (including formulas, pivot tables, and macros); experience with accounting software required.
• Clear and professional communication skills, both written and verbal, with the ability to collaborate across departments.

Physical Requirements:

• Ability to sit for long periods, stand, walk, bend and stoop to perform the essential functions of this job
• Occasionally lift and/or move up to 10 pounds
• Strong verbal and non-verbal communications daily

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.