Supplier Administrator

Knights Experience Team (kNEXT):

The University of Central Florida's (UCF's) the Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBC's) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency so the colleges can better focus resources on their mission.

The team is made up of HR Specialists and Travel & Procurement Specialists, who will provide information and support across campus, reduce administrative burden, and empower employees to learn and grow. These Specialists will operate as campus experts on processes and procedures, support training and development, provide specialized reporting and analytics, and support central office transactions. All employees within kNEXT will also work to continuously improve processes and workflows.

The purpose of kNEXT is to ensure that the services provided meet or exceed expected performance levels and satisfy the needs of the faculty/staff/students (colleges/divisions).

The Opportunity:

The Supplier Administrator acts as the primary point of contact for all procurement-related and travel-related activities. This position supports Travel & Procurement Coordinators within the Finance Business Centers (FBCs) by acting as experts on procurement-related and travel-related processes and procedures and provide training.

Responsibilities:

• Create, update, merge, deactivate, and maintain suppliers, external committee members, and other university payees.

• Review, evaluate, and approve suppliers, external committee members, and other university payees documentation and requests ensuring contact, tax, payment, and banking information collection is complete and accurate.

• Ensure compliance with internal controls and Federal, State, and local regulations pertaining to supplier management.

• Perform IRS TIN matching to confirm supplier legitimacy.

• Act as a liaison between the university, suppliers, external committee members, and other university payees to ensure complete and accurate records and provide support to suppliers, external committee members, and university contacts with requests, updates, and changes.

• Support Travel/Procurement Coordinators within the Finance Business Centers (FBCs) as experts on supplier, external committee member, procurement, and travel-related processes and procedures.

• Create and maintain processes, including supplier on-boarding and maintenance and continuously review and improve processes to increase operational efficiency and effectiveness.

• Support training efforts.

• Other job-related duties as assigned.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information.

Preferred Qualifications:

• 3+ years of experience in contract administration, vendor management, or compliance, with related customer service activities.

• Working knowledge of vendor compliance requirements and purchasing rules, regulations, and procedures.

• Demonstrated commitment to delivering high-quality customer service with a strong understanding of its importance in operational excellence.

• Previous experience with database administration, including managing, updating, and maintaining records for suppliers, external committee members, and other payees.

• Excellent interpersonal and communication skills, with the ability to clearly convey information and positively influence others.

• Proven ability to work independently while also thriving in a collaborative team environment; skilled in building effective working relationships with colleagues and cross-functional partners.

• Excellent organizational skills and attention to detail.

• Strong analytical and problem-solving skills, with the ability to apply logic and reasoning to evaluate issues and develop effective solutions.

• Bachelor's degree preferred.

• Technical proficiency with Workday and Microsoft Office tools (Outlook, Excel, Teams), with the ability to effectively use computer systems to support operations, configure processes, run reports, and manage data.

Special Instructions to the Applicants:

The anticipated hourly range for this position is $20.29 to $22.75. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.

Classification Title: Travel & Procurement Specialist II

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.