Conference and Events Assistant II

The Arizona Student Unions is looking for talented Conference and Events Assistant II to join our Catering team.

YOUR ROLE:

As a Conference and Events Assistant II, you'll play a key role in creating and maintaining welcoming, functional, and inspiring campus spaces for students, staff, and visitors. This dynamic position involves supporting the planning, design, and upkeep of Student Union common areas and event spaces, including setup and assistance for special events. You'll oversee the logistics of grounds, equipment, furniture, and essential services, ensuring a clean, safe, and engaging environment. From day-to-day operations to hands-on tasks, your contributions will directly enhance campus life and enrich the experience of everyone who visits. If you're ready to join a dedicated team that brings the University of Arizona's spaces to life, we want to hear from you!

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Assists with activities before, during and after conferences
  and events. Set up and tear down event spaces, including moving and arranging
  tables, chairs, stages and other equipment. Assist with the setting up of basic
  audio-visual equipment. Loading & unloading of event equipment from trucks,
  storage areas and transport to event spaces. Ensure event spaces are arranged
  according to client specifications.
• Clean events areas before and after each event to ensure
  spaces are tidy and ready for the next event or client tours. Ensure event
  spaces meet ADA and Fire Code compliance to maintain safety and accessibility
  standards. Identifies necessary repairs and reports to the appropriate
  department.
• Audits events are ensured they are executed according to
  client requests and event agenda. Keep storage areas organized and maintained.
  Assist with furniture, equipment and office moves. Delivers and retrieves
  routine inter-facilities mail, equipment, and furniture to various campus
  locations as needed.
• Follow all building and employee safety protocols, including
  proper placement and capacity of each room. Act as point of contact for on-site
  issues and address them promptly with minimal disruptions to events. Conducts
  periodic inspections and counts of equipment.
• Completes minor repairs on
  meeting services supplies such as tables, chairs stages, etc.
• Additional duties as assigned by department/leadership.

Knowledge, Skills, and Abilities:

• Knowledge of basic computer skills.
• Ability to communicate effectively with staff, students, and
  clients.
• Ability to multi-task is essential.
• Working knowledge of Office Suite.
• Ability to learn programs for scheduling and set up i.e.:
  Caterease and Social Tables.

Physical Requirements:

• Must be able to occasionally transport/move up to 50 lbs.
• Ability to operate dollies, carts and other equipment to
  move heavy objects safely and efficiently.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• Ability to drive according to the University Fleet Safety Policy.
• Must be available to work weekends, holidays, day shift or nights.
  
  

• At least 3 years of hands-on experience in event setup, including coordination and execution.