Executive Assistant, CRO xScale

Who are we?

Job Summary

We are seeking a dynamic and enthusiastic Executive Assistant to provide exceptional support to our SVP, CRO xScale . We highly value experience in supporting senior executives who oversee global teams within a fast-paced and rapidly expanding organization. If you are dedicated, resourceful, and possess a strong customer-service mindset, with an unwavering commitment to attention to detail and professionalism in all your interactions, we encourage you to apply. Your proven track record in efficiently managing complex schedules and handling demanding priorities with outstanding organizational and communication skills, makes you a great candidate for this opportunity!

Responsibilities

Meeting and Event Planning/Preparation

• Streamlines meeting coordination by meticulously organizing and curating agendas and all essential meeting materials, including presentations and reports

• Ensures a seamless meeting experience by taking care of all logistics, such as preparing and setting up meeting rooms, as well as arranging catering for both internal and external meetings

• Build and leverage collaborative relationship with other Executive Assistants across the company to organize critical meetings

• Excellently orchestrates business unit special events including functional offsites, ensuring meticulous planning and organization to create memorable and impactful gatherings

Support to CRO xScale leadership team

• Provide invaluable assistance at leadership team meeting, serving as the trusted note-taker and ensuring the utmost confidentiality of all discussions

• Assume the crucial role of organizing the programming and content for the monthly meeting cadence, ensuring each session is informative, interactive, inspiring, and aligned with the leadership team objectives

• Support function-wide initiatives assigned by the leadership team during these meetings, ensuring their seamless execution and successful outcomes

Communications

• Demonstrates unwavering commitment to confidentiality and handles highly sensitive information with the utmost professionalism and discretion

• Proactive communication with CRO xScale leader or other leadership team members on progress update or work-related concerns

• Ability to interact with senior executives and customers when need

Expense Management

• Proficiently processes expense reports and purchase orders (POs), proactively overseeing their completion to maintain a streamlined and efficient financial workflow

• Apply sound judgement to process expense and purchase orders according to Company policies

Calendar Optimization and Travel Management

• Excellently coordinates and manages intricate calendars across multiple time zones, ensuring optimal scheduling and seamless time management for busy executives

• Possesses a keen eye for identifying opportunities to optimize executive time management, streamlining schedules to maximize productivity and focus on strategic priorities

• Constantly evaluates and fine-tunes scheduling practices, ensuring executives' calendars are balanced, with adequate time for important projects, meetings, and personal commitments

• Strives to create a harmonious balance between productivity and well-being, fostering a conducive environment for executive success and work-life integration

• Skillfully handles all aspects of travel arrangements, meticulously organizing logistics to facilitate smooth and stress-free trips

• Demonstrates flexibility and efficiency in providing support to the wider senior management team when required, actively contributing to their success and productivity

Qualifications

• Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook, with a demonstrated ability to utilize these tools effectively to enhance productivity

• Exceptional skill in prioritization and adaptability, thriving in dynamic and fast-paced environments while consistently delivering high-quality results

• Highly organized and detail-oriented, displaying an innate ability to work independently and take initiative to drive tasks to completion

• Proven capability to execute tasks and make informed decisions with minimal supervision, showcasing a proactive and self-reliant approach to work

• Outstanding interpersonal skills, embodying a customer service focus that enables seamless collaboration with colleagues of diverse personalities and functional expertise

• Embraces a great sense of humor, contributing to a positive and enjoyable work atmosphere that fosters team camaraderie

• Desire for continuous growth and improvement

• Excellent written and verbal communication skills, allowing for effective interaction and engagement with various stakeholders

• Fluency in English

• Previous experience as an Assistant or Executive Assistant supporting a VP or similar leadership role, showcasing the ability to handle confidential and high-stakes responsibilities

• Experience working in a culturally diverse and global company is a valuable asset, demonstrating adaptability and an inclusive mindset

• Strong passion and determination to thrive at Equinix, contributing to the company's mission of transforming the world's connectivity

The targeted pay range for this position in the following location is / locations are:

United States - Dallas Infomart Office DAI : 80,000 - 120,000 USD / Annual

Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location.The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

Equinix Benefits

As an employee, you become important to Equinix's success. We ensure all your benefits are in line with our core values: competitive, inclusive, sustainable, connected and efficient. We keep them competitive within the current marketplace to ensure we're providing you with the best package possible. So, wherever you are in your career and life, you'll be able to enhance your experience and bring your whole self to work.

Employee Assistance Program: An Employee Assistance program is available to all employees.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.