Administrative Coordinator

Research Administration Support

• Assist with onboarding of new staff and trainees, including HR paperwork, compliance training, and system access.
• Coordinate with theMGB International Officeto process visa applications and related documentation for international staff.
• Supportgrant submissionsby preparing and uploading documents (biosketches, other support, certifications) in collaboration with research management teams.
• Maintainregulatory and compliance documentation, including IRB binders, training certifications, and study-related files.
• Track and remind staff of deadlines for IRB renewals, sponsor reports, and mandatory training.

Laboratory Operations & Logistics

• Managelaboratory equipment and resources, including maintenance contracts, ordering, and service coordination.
• Maintainlab inventory and supply ordering systems.
• Coordinate scheduling forlab meetings, trainings, and compliance activities.
• Help organize and support the use ofstandard operating procedures, training materials, and research tools,ensuring staff are trained and systems are maintained.
• Coordinate access toresearch equipment and spaceacross projects and investigators, ensuring efficient use of shared resources.
• Assist withprocessing expense reimbursements, purchase orders, and related documentationin compliance with hospital policies.
• Support monitoring oftimekeeping and effort reportingfor research staff, in coordination with the Senior Program/Project Manager and central HR.
• Provide administrative support todivision training programs, including clinical fellowships (e.g., Neuropsychiatry and Behavioral Neurology, Interventional Psychiatry and Neuromodulation), psychiatry residency rotations, and courses.
• Coordinatedivision-wide events, seminars, and meetings, including scheduling, logistics, catering, and communications.

Administrative Support for Division Chief's Office

• Providecalendar management, meeting scheduling, and travel coordination.
• Assist withpreparing presentations, reports, and correspondence.
• Supportexternal communications, including newsletters and outreach materials, in coordination with the Senior Program/Project Manager and MGB communications teams.
• Manage generaladministrative workflowsto ensure the Division Chief's office runs efficiently.

Required

• Bachelor's degree or equivalent combination of education and experience.
• Minimum 2 years of experience inadministrative support, research support, or office management.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills; ability to interact with diverse faculty, staff, and trainees.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn institutional systems.

Preferred

• Experience inacademic medical centers or research environments.
• Familiarity withHR onboarding, visas, or compliance tracking.
• Familiarity withclinical research terminology(e.g., IRB, protocols, informedconsent) and basic understanding of human research compliance.

• Experience withresearch administration or HR systems(e.g., PeopleSoft, Kronos/UKG for timekeeping, Concur/Workday for reimbursements).
• Experience withREDCap or similar research tools
• Experience processingexpense reimbursements, purchase orders, or invoicesin a large institution.
• Familiarity withtimekeeping or payroll systems.
• Experience organizingmeetings, seminars, or training programsin an academic or healthcare setting.
• Strong skills in coordinatingmulti-stakeholder logistics(rooms, catering, schedules, communications).
• Interest incareer development in research (academic or industry) or research administration.

Why Join Us?

• Opportunity to work in aleading academic research environmentat Mass General Brigham.
• Play a critical role in supporting theresearch and administrative operationsof a large, innovative laboratory.
• Gain exposure tohuman research operations, grants administration, and research infrastructure development.
• Collaborate withworld-class faculty, staff, and research teams.
• Competitive compensation and benefits package, with opportunities for growth.