Accounts Receivable Administrative Assistant

Position Type: Full Time (40+)

Pay Type: Hourly

Seasonal Work: No

Northeast Paving Benefits:

• Company Paid Basic Life Insurance
• Company Paid Long Term Disability Policy
• Company Paid Vacation & Holiday Pay
• Company Paid Parental Leave
• Company Paid Maternity Leave
• Company Paid Employee/Family Assistance Program (EAP)
• Voluntary Medical & Vision Insurance
• Voluntary Dental Insurance
• Voluntary Short Term Disability
• Voluntary Supplemental Term Life
• Voluntary Accident, Legal, Hospital, Critical Illness Policies
• 401(k) Plan w/Employer Match
• Annual Company Stock Purchase Opportunities
• Discount Partnerships: Verizon, Ford, Perkspot
• Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

General Description The Accounts Receivable Administrative Assistant will support the AR Team in assuring all invoice processing and reporting is completed accurately and on time.

Key Duties

General:

• Daily, Weekly, Monthly Reports
• Customer account aging/collections
• Return customer phone calls and generate duplicate invoices as needed
• Manage accounting records and files
• Daily, Weekly, Monthly Audits
• Any special projects assigned

Billing:

• Daily ticket processing and invoicing.
• Print and mail or email all customer invoices daily.
• Print and distribute or email internal job invoices to appropriate divisions.
• File daily recaps or other accounting documentation as needed.
• Authorities: The Accounts Receivable Administrative Assistant will work closely with the Account Receivable team and seek assistance as needed for:




• Things that vary from the normal processes.
• When any problems occur.
• Any threat of litigation or situations which may lead to litigation.
• Any matter which may affect the interest of the Company.
• Non-compliance with reporting requirements to regulatory authorities.

Qualification Requirements

General To perform this job successfully an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and ExperienceThis position can be an entry-level job.

• A high school diploma or general education degree (GED) is required.
• Must be able to understand work directions and communicate effectively with Managers and fellow employees.
• Excellent computer skills including advanced knowledge of Microsoft Excel is required.
• SAP experience is preferred, but not required
• 2+ years accounting experience is preferred, but not required
• Knowledge of journal entries a plus
• Ability to analyze information
• Ability to handle large volumes of work
• Understands deadlines

Physical Demands. The following physical demands are representative of those that must be met by an Office Clerk, to successfully perform the essential functions of this job.

• Regularly required to sit and/or stand during a regular work shift of at least eight hours per day.
• Employee is occasionally required to stoop, bend, walk, crouch, and climb.
• Ability to lift, on a frequent basis, at least 25 pounds and carry up to 15 pounds.

Work Environment The work environment characteristics described below are representative of those that an Accounts Receivable Administrative Assistant encounters while performing the essential functions of this job.

• Work is performed predominately indoors.

Demonstrates Safety 1st It is important for members of our team to be actively involved in their own safety, while being considerate of fellow employees.

• Assess work environment for possible hazards and makes sure training is adequate to the task.
• Has proper personal protective equipment and tools, uses them appropriately for the given task.
• Speaks up if seeing an unsafe act
• Identifies and turns in near miss reports
• Asks for help, when needed, to perform tasks safely.
• Considers if there is a safer way to perform work and communicates.

Northeast Paving is a full-service paving and construction company operating throughout the northeastern United States. Our teams are capable of handling projects of almost any size and scope, from resurfacing a commercial parking area to constructing high-traffic interstates. The work we do includes roadway construction, railway and bridge construction, paving and resurfacing, utility and drainage installation, and more. Our teams successfully deliver hundreds of projects every year-safely, successfully, and to the exact specifications of our clients.

We support a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.