Advancement Services Specialist

Job Description

Typical duties may include but are not limited to:

• Receives, logs, posts, and receipts all donations daily using Raiser's Edge NXT donor software.
• Maintains an accurate and efficient data process for cash, check, and online credit card contributions.
• Prepares timely and accurate donor acknowledgement letters and tax receipts as appropriate for each gift.
• Maintains constituent records, gift documentation and other vital information in accordance with record retention guidelines.
• Ensures compliance with all monetary handling protocols, including the cash receivables procedure.
• Prepares reports and assists with pledge reminders, tribute cards and other correspondence, occasionally involving complex or non-standardized data.
• Assists with project mailings, manipulates data and uses mail merge.
• Processes matching gifts, including completion of all related paperwork and responding to requests made by matching gift organizations as needed.
• Performs special clean-up projects within the donor database.
• Maintains all confidential donor records in accordance with University Advancement Policies and Procedures.
• Communicates with internal Advancement staff and campus partners to ensure accurate and timely recording of gifts.
• Collaborates with the Foundation Finance team as needed to reconcile gift data with Financial Edge.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and four years of full-time experience directly related to the job functions.
• Professional work experience with data entry, records management, or clerical support.
• Computer experience in Microsoft (MS) Office (Outlook, Word, Excel and PowerPoint).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution in Accounting, Business, Computer Science, Information Systems, Business Administration or closely related field.
• Data entry/support experience in a non-profit setting. Experience with fundraising or financial record keeping.
• Experience with Raiser's Edge (donor record software).

Knowledge, Skills & Abilities:

• Knowledge of and proficiency with database management applications, such as Raiser's Edge.
• Strong attention to detail and high level of data entry accuracy.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills and the ability to prioritize and complete simultaneous projects.
• Ability to create, compose, and edit written materials.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate, and perform work in various situations when numerous and competing demands are involved.
• Ability to maintain confidentiality and discretion at all times.

Pay Grade 15

This position is not eligible for sponsorship