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Student Office Assistant, SOBEWFF Experiential Learning & Community Engagement Program

Florida International University - Board of Trustees
remote work
United States, Florida, North Miami
Aug 13, 2025
Apply for Job Job Opening ID 535626 Location Biscayne Bay Campus Full/Part Time Review Date 08/20/2025 Regular/Temporary Temporary Add to Favorite Jobs Email this Job About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good. Job Summary SOBEWFF Experiential Learning & Community Engagement Program General Job Summary: Prospective employees in these roles will work with SOBEWFF Managers to assist with planning and coordination of all Festival-related duties. Work hours are Monday through Friday between 8:30am 5:00pm (maximum of 20 hours per week). Pay rate is $15.00/hr. Desired Qualifications: Applicants must be current FIU students enrolled during both the 2025 Fall and 2026 Spring semesters. Must be available to work 20 hours per week during the Fall and Spring semester at our office located at Biscayne Bay Campus. Must be fully available on-site during the week of the Festival, February 19 - 22, 2026 Previous SOBEWFF experience or industry experience desired Must be a self-starter and possess a high level of responsibility and organization Must have the ability to maintain pleasant working relationships and work well in a high stress team environment Strong leadership skills Must possess strong communication skills and customer service skills Must be computer literate and knowledgeable in Microsoft Office, Outlook and Zoom. Should have a laptop, smartphone, and reliable internet access to work remotely as needed. Willing to do some light physical labor Please see descriptions below for available roles: SOBEWFF Experiential Learning & Community Engagement Program Marketing & Graphic Design Student Assistant Location: SOBEWFF Office @ Chaplin School of Hospitality & Tourism Management Biscayne Bay Campus: 3000 NE 151^st Street HM 243, North Miami, FL 33181 HM 243 Scope of Work: Create flyers, web graphics, MailChimp campaigns and promotional materials to assist with recruitment and promote opportunities to students and community members. Create engaging text, image and video content for multiple platforms. Create general and event specific social media materials and content. Organize and manage project files Update annual documents Increase database of photos to be used in publications, promo materials, etc. Must understand and work within University and the Festivals graphic standards and branding guidelines. Recruit, assign and supervise team of students to assist with gathering of social media content during festival week. Work closely with Festival & FIU Marketing team to assist in the overall brand and image of SOBEWFF Student Program marketing. Develop, implement and manage our social media strategy including analytics and campaign performance tracking. Assist in on-going campaign analytics reporting and daily campaign optimization. Assist in the creation and development of event-specific HTML coded e-blasts. Must be able to participate in brief weekly update calls with the social team Full availability to attend events during Festival week (February 19 - 22, 2026) to assist with content-gathering and engagement. Familiarity with design platforms like Canva and Figma is a strong advantage. SOBEWFF Experiential Learning & Community Engagement Program Recruitment Coordinator Location: SOBEWFF Office @ Chaplin School of Hospitality & Tourism Management Biscayne Bay Campus: 3000 NE 151^st Street HM 243, North Miami, FL 33181 HM 243 Scope of Work: Assisting in the recruitment, placement, training and supervision of over 1300 student and community participants for the Festival. This involves recruitment both on and off campus, in person and virtual (Zoom) interviews. Expected to work 20 hours per week, primarily in-person at the BBC office or at various recruitment events across FIU campuses. Remote work is not guaranteed. Coordinators are assigned 10-15 events and are responsible for communicating with their Event Managers regarding staffing details for each event. Recruit and maintain constant communication with student and community participants for each event via Discord communication server. Commute to various schools and organizations to recruit student and community participants. Answer incoming phone calls and email inquiries If hired, must familiarize yourself with all Festival events to provide knowledgeable answers to general questions Assist with on-site scheduling, meals and distribution of materials to all events Assist with post-Festival responsibilities including attendance tracking, correction and creation of timesheets for parking and scholarship disbursement Provide feedback from Festival events to Program Managers to improve Festival efficiencies Must be comfortable with public speaking / speaking in front of a large group of people General administrative duties Minimum Qualifications Requires prior completion of FIU Service Excellence training or completion within first 30 days. Ability to work in a team setting. Advanced proficiency of Microsoft Office Suites. Ability to take direction and work independently as needed. Ability to maintain confidentiality when dealing with highly sensitive information. Ability to communicate clearly and concisely, verbally, and in writing. Possess a high sense of responsibility and customer service skills. Ability to solve problems independently. Organizational and time-management skills. Desired Qualifications Applicants must be current FIU students enrolled during both the 2025 Fall and 2026 Spring semesters. Must be available to work 20 hours per week during the Fall and Spring semester at our office located at Biscayne Bay Campus. Must be fully available on-site during the week of the Festival, February 19 - 22, 2026 Previous SOBEWFF experience or industry experience desired Must be a self-starter and possess a high level of responsibility and organization Must have the ability to maintain pleasant working relationships and work well in a high stress team environment Strong leadership skills Must possess strong communication skills and customer service skills Must be computer literate and knowledgeable in Microsoft Office, Outlook and Zoom. Should have a laptop, smartphone, and reliable internet access to work remotely as needed. Willing to do some light physical labor Job Category Student Assistant Student Disclosure Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters. During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated. Upon decreasing credit hours or graduating, student employment must end. Work Schedule Must be available to work 20 hours per week during the Fall and Spring semester at our office located at Biscayne Bay Campus. Work hours are Monday through Friday between 8:30am 5:00pm Must be fully available on-site during the week of the Festival, February 19 - 22, 2026 Advertised Salary $15/hour Pre-Employment Requirements Criminal Background Check This student appointment may be subjected to a pre-employment background check. How To Apply Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. This posting will close at 12:00 am of the close date. How To Apply Current Employee* As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. This posting will close at 12:00 am of the close date. Disclosures Clery Notice* In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.