Administrative Assistant

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world.

Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position.

UT Austin offers a competitive benefits package that includes:

• Retirement contributions
• Paid vacation and sick time
• Paid holidays

Please visit ourHuman Resources (HR) websiteto learn more about the total benefits offered.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

The part-time (20 hours per week) front desk receptionist position will be responsible for managing the front desk, greeting visitors, and performing administrative duties as needed in collaboration with the Center Operations Administrative team.

• General Reception Duties: Responsible for welcoming visitors to TACC, answering visitor questions, directing visitors to appropriate person or department, and checking in visitors using Zoom. Monitor visitor access and maintain security awareness. Responsible for managing the front desk and ensuring that it is clean, organized, and professional-looking.
• Customer Services: Provide excellent customer service to both internal and external customers, address and resolve any issues or inquiries in a timely manner, work collaboratively with TACC Center Operations and Administrative team and other departments to ensure seamless operations.
• Travel Requests and Reimbursements: Book flights, hotels and transportation for employees, prepare travel itineraries, process travel expense reimbursements, ensure requests and reimbursements comply with UT policy and procedures.
• Handling mail and deliveries: Responsible for receiving mail and deliveries and recording information in the receiving log. Collaborate with the Operations team to distribute mail and packages to the appropriate person or department. Receives and responds to requests to send mail out via FedEx, USPS, or campus mail.
• Visitor and Event Support: Assist the Center Operations and Administrative team with event coordination. To include setting up and breaking down events, meetings and conferences; ensuring all visitors and guests are registered in Zoom and print out and organize name tags prior to the event, meeting, or conference.
• Performing Administrative tasks: May be responsible for performing various administrative tasks such as data entry, managing and maintaining electronic records/files/databases, provide parking passes, printing name badges, distributing internal communications, monitoring office supplies, and more.
• Other duties as assigned.

• High school diploma or GED and at least 3 years of clerical experience (Education can substitute for experience)
• Strong communication skills
• Customer service skills
• Organizational skills
• Experience with office software such as Microsoft Office Suite and Google Docs
• Professional and courteous attitude
• Ability to maintain a professional demeanor

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree
• Experience as an administrative assistant, receptionist, office manager or similar role
• Experience working in an academic research center or University
• Experience with UT Market
• Experience with UT Define

$23,750 + depending on qualification (prorated by FTE)

• Typical Office Environment
• Repetitive use of a keyboard
• Limited, occasional evening or weekend hours

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.