GME Institutional Coordinator

Summary The Graduate Medical Education Institutional Coordinator consults with and advises Program Directors and Program Coordinators on accreditation requirements and processes. Manages the administrative team of the GME office. Assists the Designated Institutional Official (D1O) in the provision of institutional and program-specific oversight and administration of all GME programs. Provides support for Graduate Medical Education Committee (GMEC) meetings. Coordinates and tracks accreditation activities, to encompass ACGME Program Site Visits, Internal and Special Reviews, and Annual Program Evaluations. Responsible for the systematic management and retention of all institutional and program accreditation files. Monitors and disseminates correspondence from ACGME, and other entities regarding institutional requirements, program accreditation, etc. Serves as a liaison between GME and ACGME, NRMP, et al., assuring that each program meets deadlines and provides correct information to those entities.

Experience and Education:

• Develops and maintains knowledge of and expertise in applicable accreditation requirements and their interpretation and serves as an institutional resource for Graduate Medical Education (GME) accreditation and compliance issues. In conjunction with the D1O, consults with and advises Program Directors and Program Coordinators on accreditation requirements and processes.
• Develops and maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the GME programs to ensure Keck is in compliance; and serves as primary institutional administrator working with the Designated Institutional Official (D1O) to ensure compliance with the ACGME Institutional, Common, and specialty/subspecialty-specific Program Requirements and other accreditation requirements as they may be applicable.
• Provides direct supervision and oversees and monitors assignment, training and GME Office evaluation of GME Program Coordinators and program support staff.
• Coordinates, monitors, and supports Graduate Medical Education Committee (GMEC) and each of its standing and ad hoc subcommittees/task forces.
• Assists the D10 and GMEC in the development of the Annual Institutional Review/Action Plan, annual ADS updates, etc.
• Analyzes data to identify institutional trends; designs and implements initiatives to address institutional weaknesses and develop innovations in conjunction with the D10 and GMEC.
• Facilitates the coordination and monitoring of CLER Visits, Institutional Self-Studies, and Institutional Site Visits.
• Works collaboratively with program stakeholders to ensure timely and appropriate completion of new program applications, Annual Program Evaluations and Action Plans, annual ACGME updates, ACGME Resident and Faculty Surveys, Milestone evaluation reports, etc.
• Works collaboratively with program personnel to coordinate and track program- level accreditation activities, including Program Site Visits, Program Self-studies, and Internal and/or Special Reviews.
• Exercises good judgment, discretion, and diplomacy in communications, and serves as essential liaison and consultant concerning GME accreditation and policy issues and processes with internal (e.g., Program Directors, Program Coordinators, Legal, Dean's office etc.) and external (e.g., ACGME, CA Medical Board, hospital Medical Staff offices, etc.) stakeholders.
• Coordinates Program Letter of Agreement processes and maintenance.
• Coordinates and contributes to the onboarding and credentialing processes of new and transferring GME trainees utilizing appropriate systems.
• Develops and maintains competency in residency management system (New Innovations) utilization and acts as backup consultant.
• Coordinates the planning and support of special GME projects and events, such as New Resident and Fellow Orientation, GME Educational Retreats, Forums, and Workshops, Program Director and Program Coordinator Development Series, etc.
• Ensure the maintenance of excellent records of all GME activities, policies, etc.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Directly related professional experience in a GME and/or educational development environment.
Preferred Education: Master's degree
Minimum Experience: 3 years
TAGME certification preferred but not required
Proficient use with Microsoft Office and Residency Management System packages (e.g. New Innovations) and familiarity with ACGME and NRMP processes, policies, and procedures is strongly preferred.