Law School Administrative Assistant

Loyola University Chicago

United States, Illinois, Chicago

Aug 11, 2025

Position Details

Job Title	ADMINISTRATIVE ASSISTANT
Position Number	8102067
Job Category	University Staff
Job Type	Full-Time
FLSA Status	Non-Exempt
Campus	Chicago-Water Tower Campus
Department Name	LAW SCHOOL
Location Code	ANTI-TRUST (02723A)
Is this split and/or fully grant funded?	No
Duties and Responsibilities	Specific administrative duties include but are not limited to: Managing programming and events from large-scale conferences to lunch event series to meetings in compliance with University and Law School policies and procedures, including event logistics such as room scheduling, catering and transportation logistics, and related purchasing. Some of the specific programs and events include: the Consumer Antitrust Studies student fellowship program and monthly lunch series, and the annual Loyola Antitrust and Constitutional Law Colloquia. Providing course management, exam, and related accommodation support. This requires proactive communication with faculty, the Law School Office of Student Services, and the Law School Instructional Design Team. Preparing basic budgetary requests, purchasing orders, office supply purchases, and reimbursements in compliance with University and Law School policies and procedures. Providing administrative support for committees, journals, and related programming. Managing communications, including maintaining databases and mailing lists, supervising the production and distribution of reports, newsletters, and other publications, communicating with students, faculty, alumni, and advisory boards, and assisting with mail distribution. Maintaining records, photocopying, and filing documents and materials in compliance with FERPA and other legal requirements, University and Law School policy, and ABA standards. Preparing and/or proofreading memos, letters, and journal articles for publication, as directed. Directing the work of and serving as a resource to student workers. Assessing administrative support needs and proactively suggesting improvements, as needed. Proactively assisting faculty and administrators, backing up to provide support across the Law School, and performing other duties as assigned. Additional responsibilities related to the Institute for Consumer Antitrust Studies include, but are not limited to: Supporting the day-to-day operations of the Institute for Consumer Antitrust Studies. Serving as a first point of contact for the Institute, Antitrust student fellows, and students completing the Competition and Consumer Protesting Law Certificate Program on student affairs matters. Coordinating student orientation programming, meeting with students pursuing certificates, and tracking of requirements. Other duties, as assigned.
Minimum Education and/or Work Experience	High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
Qualifications	Preferred qualifications: Bachelor's degree in related field, or equivalent, and at least two to three years of related experience. Event planning experience desirable. Strong customer-service, communication, and organizational skills. Experience administering or coordinating programs in an academic setting or not-for-profit setting.
Certificates/Credentials/Licenses	Bachelor's degree in related field preferred.
Computer Skills	Strong skills in Microsoft Office Suite and Outlook. Ability to learn University and Law School-specific programs and software including Sakai learning software.
Supervisory Responsibilities	No
Required operation of university owned vehicles	No
Does this position require direct animal or patient contact?	No
Physical Demands	None
Working Conditions	Irregular Hours
Open Date	08/11/2025
Close Date
Position Maximum Salary or Hourly Rate	$25.00 /hr
Position Minimum Salary or Hourly Rate	$24.00 /hr
Special Instructions to Applicants	As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago	Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
Quick Link for Posting	https://www.careers.luc.edu/postings/33602