Part Time Administrative Assistant

The Pennsylvania State University
remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Aug 11, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS The Materials Research Institute (MRI) and The Penn State Center for Living Multifunctional Materials Systems (LiMC2) invites applications for a part-time Administrative Assistant to provide essential support in advancing the Center's research, education, and outreach initiatives. This position offers up to 20 hours per week with flexible scheduling and the possibility of hybrid work. It is an exciting opportunity to contribute to an interdisciplinary and internationally connected research center dedicated to creating bioinspired, sustainable, and adaptive materials systems. Job Duties * General administrative support, including calendaring, member database entry, clerical tasks, and event support. Monitor and maintain a calendar of tasks for deadlines and programming milestones for several projects simultaneously. * Center communications, including website updates, social media, maintenance of contact lists, and correspondence * Research project management for various LiMC2 projects, including maintaining regular contact with our research partners abroad and nationally, setting up meetings and webinars, maintaining documents, and creating and implementing project timelines. * Assist center researchers in grant proposal writing, such as table and figure co-creation, data analysis, and content writing. * Aid in other related duties, such as managing our international research education programs, and contributing overall to the center's growth. * Contribute to the documentation of center processes and procedures Requirements and Qualifications * BS or equivalent required. * Ability to engage in positive, professional, and welcoming interactions with a wide range of people. * Demonstrated excellent time management skills. We are a busy team and count on each other to deliver high-quality projects on time. Experience using Microsoft Office 365 suite and knowledge of creative and web communication tools, such as Adobe Creative Cloud suite, WordPress, and others and video conferencing technologies (Zoom, Teams). * Problem-solve with critical thinking and in a self-starting manner, proactively addressing gaps in provided instructions * Organize, detail-oriented, and self-motivated. * Able to work in a team environment and able to work independently on assigned tasks * Clear, open, and honest communication adhering to Penn State values. Please submit a resume and cover letter. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines