Grant and Contract Administrator I, Engineering Administration

This position requires good judgment and the ability to navigate routine and occasionally complex situations, drawing on prior experience while adapting to the specific needs of each submission. A practical, solutions-focused mindset is important to help identify and address common challenges.

This position will allow applicants to choose between a full-time on campus location or hybrid work schedule that may include weekly campus and flex space options. In-person meetings may be requested by faculty and in-person attendance will be expected at regularly scheduled staff meetings.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Provide leadership for pre-award research administration services, including developing proposal budgets for at least one academic department within the College of Engineering.
• Provide pre-award support for internal University of Arizona funding opportunities, including reviewing guidelines, and assisting faculty with budget preparation and submission requirements.
• Prepare proposals, routing compliant submissions through Kuali Research, and ensure timely submission to sponsors.
• Interpret complex policies and communicate them in a clear, accessible way to faculty and staff.
• Monitor and support compliance with university research policies, including conflict of interest, export control, and federal reporting requirements related to foreign collaborations.
• Contribute to the development of tools and processes to track faculty research involvement to ensure accurate documentation of all current and pending commitments.
• Review award documents and non-funded agreements, including confidentiality and material transfer agreements.
• Prepare and submit required documentation, such as contract cover pages, export control checklists, and conflict of interest forms, to Sponsored Project Services (SPS) to initiate institutional review and obtain necessary signatures.
• Manage specialized sponsored program submissions, such as proposals for Salt River Project funding, transportation-related research, and other high-impact funding programs.
• Communicate compliance-related concerns to academic units when awards are accepted and transitioned to departmental post-award administration.
• Consult with academic units on post-award questions related to budgets prepared for proposal submissions and answer related questions about terms and conditions of awards.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills and significant attention to detail.
• Proactive, solutions-oriented mindset with strong critical thinking skills.
• Skilled in organizing complex projects, meeting deadlines, and prioritizing tasks in fast-paced environments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Adobe Acrobat.
• Knowledge with preparing detailed budgets in Excel and completing federal budget forms, such as the R&R and SF-424A Budget Forms and the DOE EERE Budget Form.

• Bachelor's degree or equivalent advanced learning attained through professional level work experience required.
• Minimum of 1 year of relevant work experience, or equivalent combination of education and work experience.