New

Executive Assistant- Board of Director Support

Vaco
$80,000.00 - $90,000.00 / yr
United States, California, Los Angeles
Aug 08, 2025
Executive Assistant - Nonprofit Healthcare Organization Location: Hollywood, CA (Onsite) Compensation: $80,000-$90,000/year A leading nonprofit healthcare organization in Hollywood is seeking a highly skilled Executive Assistant to provide direct support to the CEO, VP, and Board of Directors. The ideal candidate will bring proven experience working closely with a Board of Directors and thrive in a mission-driven, nonprofit environment. Role Overview: Provide high-level administrative support to the CEO, VP, and Board of Directors (15-17 members) Manage complex calendars, meeting schedules, and coordination for leadership and the board Prepare, format, and distribute board meeting materials; take and circulate detailed minutes for quarterly multi-day sessions Arrange travel, accommodations, and itineraries for executives and board members Serve as the primary liaison between leadership, board members, and external partners Support organizational initiatives, events, and special projects as assigned Maintain the highest levels of professionalism, confidentiality, and discretion Qualifications: 5+ years of Executive Assistant experience supporting senior leadership Proven track record supporting a Board of Directors in a professional setting (strongly preferred) Experience in the nonprofit and/or mission-driven sector is highly preferred Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment Strong written and verbal communication abilities Proactive, adaptable, and resourceful with a solutions-focused mindset Tech-savvy and able to quickly learn internal systems and tools Why Join Us: This is an opportunity to support leaders who are making a real difference in the community. You'll play a pivotal role in ensuring the board and executive team have the organization and support they need to drive meaningful impact. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.