SASS Payroll Spec III

COMPANY INFORMATION
Saltchuk Aviation is a family of diversified air cargo and aviation services companies. We operate Part 121, 135 and 145 certificates. We create connections by serving customers and communities in the U.S with reliable and efficient aviation services.

Saltchuk Aviation employs over 1600 employees in the air cargo, ground handling, aircraft maintenance, aviation logistics, and air freight on-demand charter sectors across five operating companies. Across its portfolio, Saltchuk Aviation transports over 380 million pounds of freight annually.

Specifically, Saltchuk Aviation operating companies/brands include:

Northern Air Cargo:(NAC) is a scheduled cargo airline based in Anchorage, Alaska. As the largest all-cargo airline in Alaska, NAC operates out of primary bases at the Ted Stevens Anchorage International Airport and the Daniel Inouye International Airport in Honolulu.

Northern Air Maintenance Services, LLC: (NAMS) is a Part 145 certified repair station that provides maintenance/ground services to a major oil exploration and production company on a year-round basis. In addition to maintenance services, NAMS provides all below-wing services including baggage handling, catering, aircraft servicing, passenger loading, etc.

Ryan Air, Inc.: (Ryan), a Part 135 air carrier, operates a fleet of 23 aircraft including Cessna 207's, Cessna 208's, Casa 212's, SAAB 340's, and Pilatus PC-12's and utilizes a hub-and-spoke model to deliver bypass mail, general freight, and to a smaller extent, passengers to over 70 villages in rural Alaska.

Aloha Air Cargo: (AAC) is the largest air freight carrier in the state of Hawaii and is a vital transportation provider to business, government, and non-profit entities. AAC moves approximately 350,000 pounds of diverse cargo, including perishables and priority packages, per day to all the major destinations (Honolulu, Kahului, Lihue, Kona, and Hilo).

Aloha Tech Ops: (ATO) provides aircraft maintenance and repair services to several airlines flying to all the major destinations in Hawaii. ATO provides over 2,000 pre-departure checks monthly to its various customers.

BENEFITS
* Comprehensive insurance programs including medical, dental, and vision
* Company-provided benefits include life insurance, short and long-term disability, and an employee assistance program
* Competitive 401k match program with zero vesting period
* Annual bonus and salary review programs
* Competitive paid time off, personal days, and federal holidays
* Reimbursement benefits like fitness, transportation, and tuition up to $5,250 annually
* Plus many employee discounts with major retailers

POSITION SUMMARY

This position is responsible for performing complex payroll duties and responsibilities, that require specialized skills and knowledge with minimal supervision, completely, accurately, and in a timely manner.

ESSENTIAL JOB RESPONSIBILITIES

• Works with employees to facilitate resolution to payroll errors.
• Verifies timecards and follows up with managers to obtain appropriate approvals.
• Maintains the payrolls and timekeeping systems.
• Enters gift cards/service awards/prizes for tax purposes.
• Enters employee parking reimbursements.
• Creates invoices for Payroll Manager's approval.
• Process multiple company and state payrolls.
• Enters garnishments and reviews garnishment calculations.
• Reconciles employee benefit arrears and reviews deductions.
• Attends local payroll chapters and other trainings.
• Reconciles employees leave adjustments.
• Works with HR to ensure payroll system data is accurate.
• Prepares ad hoc reports such as PTO balances.
• Assists with year-end processing.
• Ensures payroll files are uploaded for 1095 preparation.
• Takes lead in system audits, 401k audits, and other audits as required.
• Assists in implementing and maintain procedures and policies.
• Acts as a lead to monitor, support, and motivate the payroll team.
• Trains new and lower-level payroll specialists in various payroll functions.
• Up-to-date knowledge of city, state, and federal legislation affecting payroll.

QUALIFICATIONS & REQUIREMENTS

KNOWLEDGE, SKILLS & ABILITIES

• Working knowledge of federal and multi-state wage laws required.
• Strong critical thinking and communication skills and ability to interact with others.
• Positions at this level have moderate decision-making authority.
• Actions taken by this position can impact financial reporting and require the application and interpretation of data, facts, situations, procedures, and policy.
• Ability to demonstrate commitment to excellence in customer response and service.
• Knowledge of corporate accounting processes.
• Ability to interact with various levels of management and staff throughout the organization.
• Proven ability to apply analytical skills to problem solving.
• Confidentiality required.
• Excellent verbal and written communication skills.
• Must be a team player.
• Ability to prioritize, multi-task, and work independently.
• Strong data entry and 10-key skills
• Strong computer skills with the ability to utilize standard software applications and be proficient in Windows 10 and MS Office 2016 Suite (SharePoint, Onedrive, Outlook, Word, PowerPoint, and Excel).
• Ability to exercise professional judgment and makes decisions in logical and rational manner.
• Detail oriented, organized, self-motivated, and able to work independently and in a team environment.
• Positions at this level have a high level of contact with management and staff throughout the organization.
• This position is expected to solve problems within policy guidelines while communicating with management within the division.

EDUCATION & EXPERIENCE

• High school diploma or equivalent
• Associate degree or higher, preferred
• FPC or CPP certification or ability to achieve within 18 months of hire.
• Minimum of 5 years of related payroll experience
• Experience supporting Payroll for multiple companies
• Prior experience with UKG and Work Force Dimensions, preferred
• Demonstrated experience with MS Office (expert in Excel)

PHYSICAL REQUIREMENTS

• Most work requires normal physical effort.
• Requires use of computer (word processing and spreadsheets) for compiling reports, statistical data, composing memoranda and other similar documents.
• The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job.
• They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
• Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.
• Positions at this level will encounter varying degrees of stress throughout the month as the financial records are closed and analyzed.

WORK ENVIRONMENT

• Work is performed in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.

The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.