Fin Pro 2 - Generalist

OVERVIEW:
The position of FinPro 2 in the UMD Controller's Office will be a financial services role, supporting both Glensheen and International Programs and Services.

This position will be responsible for the financial oversight and fiscal operations for both units, including account reconciliations, cash management, purchasing and payables and relevant analysis. The person hired will be required to learn and know University financial policies and procedures and ensure compliance for units being served.

Job responsibilities include:

Financial Administration and Analysis - International Programs and Services 50%
* Reconcile program budgets, procurement cards, and travel cards; resolving issues as they arise
* Request set-up of US and foreign vendors as needed for program success; Prepare cash advances and contracts for professional services
* Advise unit leaders on interpretation of University Financial Policies and Procedures
* Recommend, create, and implement program specific financial policies
* Analyze data related to program expenses and available resources to determine student program fees
* Serve as the department contact for the University's financial community
* Process departmental and program expense payments and/or reimbursements to vendors, faculty, staff, and students; work with multiple global currencies as needed
* Coordinate with the Office of Budget & Analysis and the Controller's Office on budget preparation as well as fiscal year closing procedures.
* Oversee student billing of program fees; calculating expenses and fees for each student; collaborate with Student Financial Services as needed
* Reconcile payroll; verify overall amounts are accurate and charged to the correct EFS strings
* Reconcile scholarship awards to funding sources; provide reports as needed to director
* Oversee program cancellation and refund policies

Financial Administration and Analysis - Glensheen 50%
* Provide monthly financial and foundation reports to senior leadership. Develop reports to share with managers and other stakeholders as requested by Glensheen leadership
* Prepare all incoming invoices for payment; create purchase orders and manage requisitions, vendor payments, and communicate with vendors.
* Submit accounts receivable paperwork for invoicing. Reconcile payments to ensure payments are made in a timely manner.
* Perform daily cash reconciliations.
* Calculate and submit the monthly state and city sales tax documents and process the payments to the city and state.
* Complete the appropriate documents to set up new suppliers in the UMN Financial System.
* Serve as the primary purchaser for Glensheen operations, not including Glensheen store inventory purchases.
* Reconcile and balance revenue transactions in the financial accounts for Glensheen.
* Research, analyze and resolve general accounts transaction problems.
* Support senior leadership in the preparation of project budgets for grants, preservation projects, and special projects.
* Enter donations into the Donor Management System (DMS) and follow through with final processing.
* Develop and maintain protocols for cash handling. Educate staff on appropriate cash handling procedures.
* Maintain accounting files to ensure compliance with University policy and standards.
* Coordinate with the Office of Budget & Analysis and the Controller's Office on budget preparation as well as fiscal year closing procedures.
* Maintain knowledge of industry standards for accounting and finance. Disseminate information to staff across the estate on innovations and trends.

Qualifications

Required:
* Bachelor's degree plus at least two years of professional work experience or a combination of related education and work experience to equal six years.
* Demonstrated computer skills including spreadsheet development and maintenance using Excel and familiarity navigating an enterprise system

Preferred:
* Demonstrated experience in accounting/financial tasks
* Apply knowledge and skills to a complex set of recurring tasks or activities with emphasis on precision, organization and timeliness of execution
* Ability to work independently and be a self-starter
* Familiarity or experience with working international processes in either a business setting or in a higher education setting
* Intermediate knowledge of Microsoft Office Suite or Google Suite

The UMD Controller's Office is a central organization on the Duluth campus, serving the campus as a whole for its accounting needs. We support the University's Vision, Mission, Values and Strategic Plan, and are committed to providing high quality service as a foundation for UMD's academic and administrative programs.

Glensheen Mansion, perched on the shore of Lake Superior, is the most visited historic home in Minnesota. Our 12-acre estate features gardens, bridges, and the famous 39-room mansion built with remarkable 20th-century craftsmanship, telling the story of the Duluth region.

International Programs and Services (IPS) provides high-quality international programs and support services to the university community to promote campus internationalization and global engagement. IPS encourages students, faculty, and staff to advance international understandings, experiences, and partnership on campus and abroad.

Pay Range: $57,824.00 - $62,000.00 per year; depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).